Humanity & Inclusion Logistics Assistant Jobs in Ethiopia

Humanity & Inclusion Logistics Assistant Jobs in Ethiopia

Job Id: 205654

Category: Logistics, Transport and Supply Chain Location]: Addis Ababa, Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: Birr14,673.00

Job Description

Terms of employment: Until December 31, 2019

Responsibilities

Managing vehicles and use and the management of any other means of transport in line with internal regulations and the security plan

Implementing rules for the management of vehicles and other means of transport

Managing the planning, allocation and loan of vehicles on a weekly and monthly basis and disseminate the planning to everyone on a weekly basis

Managing the planning and allocation of drivers on a weekly and monthly basis

Managing optimal maintenance of the vehicles

Monitoring of vehicle use and fuel consumption and report monthly

Following all inland transportation and ensure that necessary logistic documents are travelling with the material.

Arranging guests travel and accommodation including airport pick up and drop

Managing general services (offices, expatriate staff accommodation and storage facilities) and daily use of equipment

Seeking and identifying potential premises for rent

Managing the fitting out, servicing and maintenance of the premises and equipment and report on the work undertaken & cost to the LM

Making sure that internet, telephone, water & power supply are available and functional in all premises in Addis and is responsible to maintain and provide solution when there is a problem

Following up the security of the premises (locks, guards, lightning, communication means etc.)

Managing technical/office equipment to provide sufficient means for the smooth-running of the program

Implementing equipment management procedure and complying with rules and procedures defined.

Managing all IT issues and implementing the IT charter.

Managing servicing and maintenance of equipment.

Updating the equipment monitoring chart in real time and ensuring the quality of the data it contains and carry out physical inventory every 6 months.

Managing Addis Ababa logistics support team to develop the team’s autonomy and performance

Supervising the logistical support functions team (drivers, guards, cleaning staff), setting objectives

and carrying out assessments of direct reports

Preparing monthly planning for each staff and compile the planning per function and share it with Logistics Manager

Administrative and financial management in area of activity

Drawing up the budget estimate related to logistics and send monthly cash forecast to finance on this budget

Filing and archiving of everyday logistics documents

Reporting

Preparing the vehicle fleet monitoring, equipment monitoring chart and monthly logistics reports for Addis.

Job Requirements

Education :

Diploma in logistics management, purchasing and supplies management or related field

Experience:

A minimum of 3 years in logistics and related fields

Previous NGO experience is advantageous

Competencies

Demonstrable understanding of vehicle management, administrative services management and transport management.

Good knowledge of computer application specially Microsoft Word, Excel, outlook express and internet

Personal qualities:

Pay attention to detail, accuracy and exact evidence

Fluent in English and Amharic

Very good interpersonal and communication (oral & writing) skills

Very good organizational and time management skills required to meet deadlines.

Ability to work independently and also as part of a team.

Ability to travel to the field.

How to Apply

Interested applicants who meet the above criteria should fill in and send the application form Job application form.docx along with a one page application letter and email it to recruitment@ethiopia.hi.org on or before the deadline

Please Clearly State for Which Position You Apply in the Subject of the Email

Only short listed candidates will be contacted for exam/interview and no phone calls please.

We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks.

The successful candidate will be required to complete a police check and sign self-declaration form to help us verify your suitability to work with children including checks with past employers.

Humanity & Inclusion is an equal opportunity employer and qualified and competent women and persons with disability applicants are highly encouraged to apply.

Humanity & Inclusion Logistics Assistant Jobs in Ethiopia