Humanitarian OpenStreetMap Team HR OPS Admin Associate Jobs in Kenya

Humanitarian OpenStreetMap Team HR OPS Admin Associate Jobs in Kenya

About HOT

Humanitarian OpenStreetMap Team (HOT) is a US-based NGO and global community of thousands of volunteers working together to use maps and open data for humanitarian response and the Sustainable Development Goals.

As the world’s preeminent participatory mapping NGO, HOT has fostered a global mapping community composed of more 270,000 people with ground operations in eight countries. HOT supports the growth of open mapping communities worldwide.

When a major disaster strikes anywhere in the world, HOT rallies this global network to create the maps and data that enable responders to reach those in need. HOT works closely with humanitarian and development partners including USAID, the Red Cross, Médecins Sans Frontières, World Bank, and UN OCHA, among others.

In 2020 the work of the HOT community was recognized by TED’s Audacious Project, a collaborative philanthropic initiative that serves as a springboard for social impact on a grand scale, leading to an exciting new phase of growth.

HOT is expanding its activities: opening four regional hubs and scaling up its support to local mapping communities with the audacious goal of mapping an area home to one billion people in 94 countries at high risk of disasters or experiencing poverty - mapping with communities before they are in crisis.

About the Open Mapping Hub-Eastern & Southern Africa (ESA-Hub)

The Open Mapping Hub - Eastern & Southern Africa works with organizations and communities across 23 countries in creating and updating free, editable and shareable open map data in OpenStreetMap that promotes better humanitarian and development outcomes.

We believe that open map data is universal and contributes to identifying problems, monitoring change, managing and responding to events, forecasting, setting priorities and understanding humanitarian and development trends.

About you

The ESA Hub is looking for someone passionate about, and experienced in international development and humanitarian action. You should be able to work within a fast-paced, international organization providing support to regional staff and leadership teams responding to urgent crises and persistent development issues.

You should be excited about working with an international team and ready to travel to work with different teams in the field. You should be familiar with the operations and internal functions of international NGOs and knowledgeable about the sector. You will work on a broad range of tasks and projects and have exposure to all aspects of the functioning of the organization.

About the Role

The HR OPS Admin Associate will work with the Regional Director and other members of the ESA regional hub team regional office, including office management, procedures, and administrative processes. As a main point of contact for general HR- and operations-related queries, you will address and/or redirect queries as appropriate on the following scope of responsibilities

Responsibilities

HR Administration & Compliance

Maintaining and refining internal HR and operational processes to support various workflows and processes in the region.

Support HR administration and compliance in cooperation with the global HR team

Support benefits administration for hub and regional staff

Assist with recruitment and onboarding processes, including arranging interviews, communicating with candidates, gathering HR documentation, and new hire

training

Oversee monthly time tracking across the organization and act as the contact person for time tracking inquiries

Maintain staff files and information in HOT’s HRIS (BambooHR); ensure that staff job details, documents, time off, and benefits information are kept up to date on a consistent basis

Follow up on staff contracts information registration and compliance ( renewals, transitions, promotions, terminations)

Analyze staff data trends through Bamboo reports and other data sources (esp. Inclusion & Equity initiatives)

General Hub Operations

Assist internal communications efforts, including meeting planning and scheduling, compilation and delivery of monthly communications, and more

Support staff travel management & bookings for conferences, staff meetings, events, etc.

Join working group for planning and running of annual international HOT Summit & other events, as necessary

Research and advise on new systems and processes for the People Operations team & the organization

Support analysis and development of processes for Operations, including the set-up of new regional office

Support the staff development & training function at the organization

Leadership team support

Supporting the Regional Director when needed to ensure organization goals are accomplished and operations run efficiently and

Manage email and correspondence on behalf of regional director, triage incoming email

Prepare meeting outlines, formal agendas and document meeting notes during staff meetings and/or external partners

Schedule/Calendar Management

Assist in creating high-level presentations and any other documentation required. This includes but is not limited to board presentations, budgets and forecasts, white papers, complex schedules and events, and expense documents.

Qualifications

2 - 4 years HR/Admin/Ops experience in non-governmental organizations and international systems.

Experience managing or maintaining a Human Resources Information System or Applicant Tracking System

Interest to follow up on multiple, simultaneous and diverse tasks

Demonstrated experience in managing projects or providing administrative or operational support within the office of a senior executive

Track record of working in diverse, international, and virtual office environments

Fluency in virtual collaboration tools like Google Workspace (Docs, Sheets, Slides), Slack, Salesforce, Loomio

Outstanding English language written and verbal communication skills

Ultra-organized and have demonstrated experience with improving your workplace’s organization in a complex, international environment: everything from files to project management

Strong time management skills and able to track and stay on top of own multiple competing priorities as well as the leadership team’s priorities

Comfortable working independently, yet staying in close contact with other colleagues in HOT and “managing up” to help ensure awareness of deadlines

Has the drive to grow their career specifically within a rapidly evolving humanitarian and development NGO, and cares deeply about the mission

How to Apply

For more information and job application details, see; Humanitarian OpenStreetMap Team HR OPS Admin Associate Jobs in Kenya

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