Human Capital Synergies HR & Admin Coordinator Jobs in Nairobi, Kenya

Human Capital Synergies HR & Admin Coordinator Jobs in Nairobi, Kenya

Job Purpose:

Our Client a Property Management Company seeks to recruit a HR & Admin Coordinator who will be supporting a group of Companies.

The Human Resources Assistant shall be responsible for the implementation of human resources processes in support of the achievement of the organization’s objectives.

S/he will provide support to Human Resources functional areas including recruitment, employee relations, performance management, benefits administration, compensation, HRIS, learning and development, and separation processes.

Key Responsibilities

HR Records & Information Management

Maintain up to date staff data (electronic and physical files) in safe and confidential custody and in line with the data protection act. This includes updating HR databases by inputting new employee contact information and employment details.

Preparation of memos and official communication for the group.

Maintenance of HR records for the group.

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)

Employee attendance monitoring and absence management and follow up to ensure staff timely completion of monthly timesheets as required.

Payroll Processing

Preparation of the payroll for all companies monthly

Ensuring statutory payments are and filed

Recruitment & Selection

Draft advertisements for authorized recruitments, ensuring conformity of job advertisements to job specifications.

Circulation of advertisements on various platforms.

Undertake long listing of job applications and provide the longlist to support shortlisting

Arrange for and coordinate interviews (date of interviews, calling short-listed applicants) and ensuring all pre employment documentation is in place.

Ensure records of all recruitment and selection processes of employees are correctly filed

Conducting reference checks for

successful candidates

General HR Support Services

Draft employment contracts, and other employee related communication in line with employee terms and conditions of employment

Ensuring that the group of companies are compliant in regards to HR and other legal business requirements.

Provide clerical and administrative support to Business Unit Leads.

Professional Qualifications

Bachelors Degree in Human Resources/social sciences

Certified Human Resources Professional

2 -3years’ experience in a similar role

Ability to maintain confidential information.

Experience providing a high level of customer service, managing highly confidential materials and administrative tasks

Proficiency in computer skills: Windows, Word, Excel, PowerPoint, Outlook.

Good presentation and communication skills

Excellent planning and organization skills

Personal Attributes

Organizational, managerial, and administrative abilities

Ability to get on well with a diverse workforce

Honesty and integrity

Positive working attitude and ability to give and take instructions

Ability to work with minimum supervision

Creativity and innovation

How to Apply

Applicants who meet the requirements stated above should send their applications letter and detailed CVs with a day – time Telephone number to the email address: jobs1@hcsaffiliatesgroup.com with HR & Admin Coordinator on the Subject line.

Candidates must indicate their Current and Expected salaries.

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