Human Capital Synergies Executive Assistant JobS in Nairobi, Kenya

Human Capital Synergies Executive Assistant JobS in Nairobi, Kenya

Job Purpose:

Our client, a global lifestyle brand that makes high-quality, handmade products that provide sustainable and meaningful employment for the community seeks to recruit an Executive PA who will provide high level support to the Directors; the main purpose is to ensure the smooth running of the office on a day-to-day basis, provide comprehensive administrative, logistical and technical support to the Chief Executive Officer & Creative Director.

The Personal Assistant is also an important interface for staff internally as well as external stakeholders.

Key Responsibilities

Provide direct executive-level administrative support to the Directors, including managing of correspondence, scheduling and coordination of meetings, calendar of events/meetings, drafting agenda, preparing documents, and managing/closing follow up tasks.

Organize travel/meeting plans with internal staff and external stakeholders, developing detailed itineraries, and managing logistics related to the travel schedule/meeting including agenda scope and briefing materials.

Coordinate activities across country teams and with other departments to maintain action lists and follow-up, managing correspondence and work flow, and compiling briefings and reports on time.

Organize and schedule office and team activities.

Compile, verify and organize materials for trips, events, and reports.

Manage special projects, including international events planning and execution.

Create reports, presentations, or other data as requested

Maintain database and contacts of key collaborators.

Take meeting notes and share them with the Directors and all relevant colleagues for follow up actions/closure in a timely manner.

Any other duties that may be assigned from time to time by the Directors.

Professional Qualifications

Bachelor’s degree in Business Administration or any related field, from

a recognized university.

Minimum 4-5 years of demonstrated executive level experience.

Strong time-management and work planning skills – an ability to meet deadlines under pressure, including managing/ prioritising multiple areas of work in a fast paced, and often fast changing, environment.

High degree of professionalism to handle sensitive and confidential information with absolute discretion and adherence to confidentiality.

Highly organized and equipped with a collaborative approach and a strong sense of teamwork and willingness to work with colleagues and other departments in support of organisational objectives.

Strong MS Office skills and ability to produce documents, such as reports, to a good presentational level.

Exceptional listening, oral and written communication skills with a high degree of accuracy and attention to detail.

Ability to manage shifting priorities with flexibility and accuracy, delivering on deadlines with a minimum of, or no, supervision.

Fluency in oral and written English is essential.

How to Apply

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs1@hcsaffiliatesgroup.com with Executive Assistant on the Subject line.

Candidates MUST indicate their Current and Expected salaries

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