HR-EX Consulting Document Controller Jobs in Nigeria

HR-EX Consulting Document Controller Jobs in Nigeria



Job Brief

  • He/She will be responsible for overseeing the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.

  • They will also maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.

    Duties and Responsibilities

  • Oversee the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.

  • Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.

  • Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.

  • Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.

  • Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.

  • Support the creation, formatting, and distribution of documents, ensuring they align with company branding and style guidelines.

  • Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.

  • Assist in conducting audits to ensure the accuracy and completeness of document records.

  • Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.

  • Generate reports and metrics related to document control activities for management review.

  • Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.

    Qualifications and Experience

  • B.Sc Degree in Library Science,
    Information Technology / Management, Record Management, Secretarial Studies, or other related fields (Having a Master’s Degree is an added advantage).

  • 5+ years relevant work experience.

  • Proven work experience as a Document Controller.

  • Time-oriented approach to tasks.

  • Ability to manage and maintain databases using different information technology management systems.

  • Solid knowledge of SharePoint, Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

  • Knowledge of relevant industry regulations and standards.




    How to Apply

    Interested and qualified candidates should send their CV to: recruitment@hrexng.com using the Job Title as the subject of the mail.

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