Hotel - Accounts Payable - Jobs in Kenya
Hotel - Accounts Payable - Jobs in Kenya
Job Title: Accounts Payable
Department:
Finance & Accounting
Reports to:
Head Accountant
Location:
Kisumu, Kenya
Job Purpose:
Assists the head accountant in running accounting and control functions of the company and ensure proper funds management.
Duties:
Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed.
Reconcile/review on daily basis, accounts payable transactions in the suppliers’ accounts.
Ensure that all monthly suppliers’ statements tally with suppliers’ ledger in
Maintain vendor/suppliers files clearly indicating the serialization or other form of filing.
Suppliers’ invoices should be filed in chronological and alphabetical order.
Cheque payment voucher/Remittance advice should be kept in a separate file arranged in serial Oder.
Serial number should be cheque number.
Provide supporting documentation for audits with regards to the suppliers/Accounts payables accounts.
Produced monthly aging reports for all suppliers to determine the period it takes to make payments to suppliers.
Maintain listing of accounts payables.
Receive suppliers’ invoices from store and confirm posting accuracy, all supporting documents such as LPO, Delivery notes and GRN are attached.
Originate petty cash vouchers on daily basis, ensure that they are serially numbered and post the same to the fusion.
Maintain a petty cash expenditure schedule in the format provided by Head Accountant. Ensure that all PCVs & IOUs are properly authorized before posting. All PCVs should be filed in serial order.
Ensure that Cash purchase control account is reconciled against payments on daily basis. The account should always read nil balance.
Preparation of suppliers’ payment on weekly basis or on demand and posting the same to fusion.
Generate and send out Debtor’s invoices on daily basis. Ensure that all checked out guest with balances are furnished with invoices for payment on daily basis
Follow up on, collect and allocate payments on daily basis.
Perform debtor’s reconciliations on daily basis.
Monitor customer accounts details
for non-payments, delayed payments and other irregularities on daily basis.
Research and solve payment discrepancies on daily basis.
Generate aged analysis of debtors on monthly basis.
Maintain accounts receivable customer files and records on daily basis.
Transfer and reconcile credit card payments from credit card control account to bank on daily basis.
Ensure all other control account such as direct bank deposit, M-Pesa, Cheque received and control accounts are zeroed at end of the day.
Prepare bank deposits.
Develop a recovery system and initiate collection efforts.
Communicate with customers via phone, email or personally.
Update and report on debtor’s collection schedule on Friday or upon request.
Perform bank reconciliation on daily basis.
Prepare VAT online return by 16th of every month.PAYE,NHIF,NSSF
Prepare NSSF, NHIF, Catering levy and PAYE return by 5th of every month.
Follow departmental procedures, policies and SOPs.
Perform any other duties that may be allocated to you by head accountant.
Qualifications
CPA 3 or equivalent qualifications.
Knowledge of Material control and SunSystems will be an added advantage
At least three (3) years of practical experience in a busy commercial organization preferably Hotel.
Experience in hospitality industry desirable.
Good analytical and communication skills.
Have proven knowledge and work experience in computerized accounting system
How to Apply
Interested and qualified candidates should apply online by 30th April 2019
Email your CV to frank.recruit2016@gmail.com
For more information and job application details, see; Hotel - Accounts Payable - Jobs in Kenya
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