HJFMRI NGO Accounting and Grants Manager Jobs in Kenya
The Accounting and Grants Manager will coordinate, supervise and manage a full range of financial operations and grant management functions.
Primary responsibilities will include oversight over accounting and grants operations; providing timely and accurate financial and accounting information and reports for central and sub awardees.
Cash flow management, budgets preparation and management of financial data processing systems, equipment and other resources. The position reports to the HJFMRI Finance and
Administration Manager.
Main Duties and Responsibilities:
Financial and Accounting:
Provide oversight and manage full spectrum of accounting and reporting operations for the program site office, including General Ledger, Accounts Payable, Cash Management, statutory compliance and reporting.
Maintain direct responsibility for day-to-day accounting and financial operations to ensure timely monthly and yearly closings, reconciliations and compliance.
Provide guidance and technical support for interpretation of donor rules and regulations by maintaining up-to-date knowledge and understanding of regulatory, statutory, and administrative requirements
Review and approve payment vouchers, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions.
Ensure effective utilization of HJFMRI accounting, procurement and other business systems and uptodate books of accounts and generate timely reports and analysis, as required.
Work closely with the program support teams within the site and region to coordinate monthly closing and reporting to HJFMRI Headquarters.
Review and monitor compliance with HJF stipulated policies and procedures, provide on-going support, backstopping, and training to site accounting staff.
Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of programs on grant-to-date basis in accordance with International Accounting Standards (IAS), International Financial Reporting Standards (IFRS) and donor requirements.
Oversight over financial management system, internal control system and the use of accounting software.
Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend
Monitor integrity of accounting data and ensure compliance with organizational financial policies and procedures, in-country statutory requirements and donor regulations.
Provide appropriate guidance to support staff within the program, including allowable and nonallowable costs, project startup or closeout, preparation of wire requests, preparation of budgets and budget modifications.
Oversee and provide coordination of HJFMRI internal and external annual audits and provide auditors with accounting documents
and explanations to audit queries, as requested.
Prepare responses to audit findings and follows-up on the implementation of audit recommendations.
Other duties as assigned or as otherwise required to successfully manage HJFMRI’s accounting operations.
Grants Management:
Carry out analysis and preparation of appropriate grants reports to various donors and stakeholders
Monitor compliance with grant funding requirements and provide appropriate guidance to programme staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry over or extensions as needed
Support preparation of grant applications including budgets, certifications and other required supporting documentation
Provide technical support during workplan development, budget preparation and milestone payment as per contract.
Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures; continually monitor and update the assessment of the control environment,
keeping abreast of significant control aspects
Support preparation of and award of sub-grants including review of applications, financial assessments and capacity building
Qualifications and requirements:
University Degree in commerce or Administration, Masters degree will be an advantage
Professional accounting qualification such as CPA or ACCA.
At least 5 years’ experience in accounting, budgeting and grants position
Experience in managing large donor-funded budgets and reporting to donors.
Knowledge of accounting software, QuickBooks and Dynamics
Team player with high integrity, excellent communication, interpersonal, organizational and decision making skills.
Attention to detail and ability to multi-task.
Excellent in reporting skills and ability to comprehend and analyze data.
Terms of Employment:
1-year renewable contract. The first three months will be probation period.
How to Apply:
Interested and qualified candidates should submit application letters, current CVs and
contacts of referees not later than August 02, 2018 to: recruiting@hjfmri.org
For more information and job application details, see; HJFMRI NGO Accounting and Grants Manager Jobs in Kenya
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