HJF Medical Research International Opportunities
HJF Medical Research International Internal Auditor Opportunities
ResponsibilitiesUnder the direction of the Senior Internal Auditor, HJFMRI Africa Regional Office, assist in managing all global Internal Audit activities and compliance efforts, in accordance with the organization’s strategies and objectives and professional auditing standards.
Assist in evaluating internal control issues affecting both program and support operations for potential risk exposures; Participate in monitoring of the control environment and identifying significant control issues.
Assist in developing, implementing and maintaining a risk-based audit plan to address controls necessary for achievement of HJFMRI strategic, operational and programmatic objectives.
Coordinate across internal teams and external resources to provide assurance of internal controls over key operational, financial management, business processes, information systems, compliance
and reporting functions of HJFMRI.
Complete periodic reviews of HJFMRI Accounting/Finance and Procurement procedures and guidelines; develop recommendations on improving and re-defining policies and procedures to enhance internal controls, compliance and internal/external reporting.
Participate in conducting risk assessment reviews and periodic site visits to implementing partners to evaluate and monitor internal controls systems and assess compliance.
Perform internal review engagements (including planning, fieldwork, exit meetings, reporting and monitoring of recommendations), as directed by Senior Internal Auditor.
Provide periodic reports on internal audit activity, including summaries of observations, findings and recommendations impacting HJFMRI control environment for international operations.
Contribute to the development of a training program and conduct trainings to HJFMRI program and support staff and implementing partner organizations, including training on fraud risk, prevention and detection, internal controls and process improvements.
Continuously reinforce effective utilization of HJFMRI’s core accounting, procurement and other business systems to ensure transparency and accountability in reporting workflows, internal controls and compliance.
Qualifications
University degree in Accounting from a recognized institution.
Professional accounting certification, such as CPA.
A minimum of 6 years external or internal auditing experience.
Must be proficient in Microsoft Excel and other Microsoft office applications.
Must have hands-on experience working with Accounting and other financial software.
Must have experience in working with NGOs and large multi-country donor-funded projects.
Must have thorough knowledge of audit and compliance requirements of US Government
funded projects.
Work experience within a medical research setting is preferred.
Must be able to travel extensively within Africa.
How to apply
Interested candidates should their resume by 19th January, 2018 to:
nairobijobslogin@hjfmri.org
For more information and job application details, see; HJF Medical Research International Internal Auditor Opportunities
HJF Medical Research International Procurement Assistant Opportunities
Responsibilities
Organize all procurement activities relating to request for quotations,
request for proposals, sealed bids, and price quotes.
Review requisitions to ensure consistency and compliance with
procurement plans and advise requesters appropriately.
Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
Organize and maintain computerized records containing vendor and bid information.
Process requisitions into purchase orders using eRequester system and any resulting change orders.
Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
Maintain and update professional supplies and suppliers database.
Perform general clerical duties such as maintaining general files, typing,
data
entry, opening mail, and completing and processing standard purchasing forms.
Coordinate and schedule meetings and appointments as requested; respond
to inquiries which do not require the personal attention of the Procurement Specialist.
Correspond with vendors regarding prices, product availability, and delivery.
Respond to inquiries from research staff regarding requisitions, purchase orders, contracts and pricing information.
Assist in answering incoming calls.
Qualifications
Bachelor’s degree in business management, purchasing and supplies or any
relevant business degree.
Diploma in procurement and supplies from a recognized professional body
especially a CIPS qualification is an added advantage
At least one year experience in a procurement environment, and administrative
experience in an office environment
Bachelor’s degree in Business Management, Purchasing and Supplies or a related field
Diploma in procurement and supplies from a recognized professional body especially a CIPS qualification is an added advantage
At least one year experience in a procurement environment, and administrative
Computer literacy with proficiency in Microsoft applications.
No criminal record.
How to apply
Interested candidates should their resume by 19th January, 2018 to:
nairobijobslogin@hjfmri.org
For more information and job application details, see; HJF Medical Research International Procurement Assistant Opportunities
HJF Medical Research International Administrative Assistant Opportunities
Responsibilities
Serve as the primary point of contact for all visitors and callers to the site;
and respond to inquiries.
Provide administrative support to project PI’s, researchers and administrative teams; type official correspondence and manage incoming and outgoing mail.
Process program-related domestic and international travel requests,
coordinating with travel agencies, airlines and hotels to confirm air and ground transport and reservations, as well as travel insurance.
Coordinate, develop and update travel plans for relevant collaborators and partners.
Handle and regularly reconcile petty cash.
Calculate per diem and coordinate with the Finance team to facilitate travel advances and reimbursements. Verify and reconcile vendor invoices and initiate payment.
Establish, maintain and update files, databases, records and other documents.
Initiate routine purchase requests for office supplies.
Schedule and coordinate appointments and maintain calendars,conference room reservations and plan organization-wide events.
Qualifications
Bachelor’s degree in Business Administration/Management or a related field
A minimum of 3 years of administrative and/or logistics management experience.
Computer literacy with proficiency in Microsoft applications.
No criminal record.
Team player with high integrity, excellent interpersonal and communication skills.
Flexibility and attention to detail with the ability to multi-task.
Proactive with a well-developed capacity to monitor deadlines of critical activities.
Ability to work in a multi-cultural environment under minimal supervision.
Proficiency in written and oral English and Kiswahili.
How to apply
Interested candidates should their resume by 19th January, 2018 to:
nairobijobslogin@hjfmri.org
For more information and job application details, see; HJF Medical Research International Administrative Assistant Opportunities
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