HJF Medical Research International Jobs

3. HJF Medical Research International Accounting Manager Jobs in Kenya

HJF Medical Research International, Inc. (HJFMRI) provides scientific, technical and programmatic
support services to global medical research programs. Through funding agreements with the
US Government and other donors, HJFMRI provides administrative support for research activities
related to HIV, malaria, TB and other infectious diseases. HJFMRI- Kericho in Kenya has a vacancy
for an Accounting Manager.

The position will oversee all accounting matters for this program site and serve as a liaison on accounting, audit and compliance matters between HJFMRI site and US Headquarters. The position reports to the HJFMRI Finance and Administration Manager.

Responsibilities:

Provide oversight and manage full spectrum of accounting and reporting operations for the program site office, including General Ledger, Accounts Payable, Cash Management, statutory
compliance and reporting.

Maintain direct responsibility for day-to-day accounting and financial operations to ensure timely monthly and yearly closings, reconciliations and compliance.

Review and approve payment vouchers, journal entries, cost allocations and other postings into
accounting system and ensure proper coding, data quality and integrity of all accounting/financial
transactions.

Ensure effective utilization of HJFMRI accounting, procurement and other business systems and upto-date books of accounts and generate timely reports and analysis, as required.

Work closely with the program support teams within the site and region to coordinate monthly
closing and reporting to HJFMRI Headquarters.

Review and monitor compliance with HJF stipulated policies and procedures, provide on-going support, backstopping, and training to site
accounting staff.

Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of programs on grant-to-date basis in accordance with
International Accounting Standards (IAS), International Financial Reporting Standards (IFRS) and donor requirements.

Monitor integrity of accounting data and ensure compliance with organizational financial policies and procedures, in-country statutory requirements and donor regulations.

Provide appropriate guidance to support staff within the program, including allowable and nonallowable costs, project startup or closeout, preparation of wire requests, preparation of budgets and budget modifications.

Oversee and provide coordination of HJFMRI internal and external annual audits and provide
auditors with accounting documents and explanations to audit queries, as requested.

Other duties as assigned or as otherwise required to successfully manage HJFMRI’s accounting operations.

Qualifications:

University degree in Accounting from a recognized institution.

Professional accounting certification.

A minimum of 8 years working experience in the same field, including 3 years of experience in
managing staff.

Must be proficient in Microsoft Excel and other Microsoft office applications.

Must have hands-on experience working with QuickBooks or similar Accounting software.

Must have thorough knowledge and hands-on experience within all accounting areas and strong
understanding of internal controls.

Must have experience with audit and compliance requirements of US Government funded projects.

Must have experience in managing large donor-funded projects for an international NGO, including budgeting and external financial reporting.

Work experience within a medical research setting is preferred.

Competences:

Team player with high integrity, excellent communication, interpersonal, organizational and
decision-making skills.

Attention to detail and ability to multi-task.

Excellent in reporting skills and ability to comprehend and analyze data.

Ability to work with a diverse group of people in a multi-cultural environment and effectively
manage daily activities across multiple time zones to ensure effective communication, collaboration, time management and compliance with applicable accounting standards.

Terms of Employment:

1-year renewable contract. The first three months will be probation period.

How to Apply:

Interested and qualified candidates should submit application letters,

current CVs and contacts of
referees not later than March 06, 2017 to: recruiting@hjfmri.org

For more information and job application details, see; HJF Medical Research International Jobs in Kenya

4. HJF Medical Research International Procurement Assistant Jobs in Kenya

Supervisor: Finance & Administration Manager

Job Summary:

The Procurement Assistant will support the Kisumu West site office in the acquisition, supply/delivery, storage and disposal of goods and services, and logistics operations at optimum cost-effective levels in an expeditious and efficient manner.

Key Responsibilities:

• In collaboration with the Finance & Administration Manager and Program departments,
develop and manage quarterly procurement plans for the project.
• Coordinate and plan laboratory and/or clinical procurements including but not limited to developing and placing purchasing orders, monitoring delivery schedules, facilitating
customs clearance (including duty-free clearance where possible), ensuring safe storage upon arrival and coordinating delivery to study/project sites.
• Establish, negotiate and manage key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
• Executing the tender and quotation process of HJFMRI while actively monitoring procedures across the organization, identifying any deficiencies and recommending steps for improvement.
• Communicate and report on procurement progress against work plans through developing, compiling, reconciling and/or updating information in vendor and stock database/inventory log to provide effective processing, informing management and
reporting.
• Provide technical assistance to partners relating to HJFMRI purchasing processes, recording and inventory controls, and general good procurement practices.
• Preparation, review and clearance of documentation (bid evaluations, requests for awards, purchase orders and contracts for services)
• Liaising with Finance, Administration and Program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Participating in verification of fixed assets and updating the master inventory, facilitating the renewal of equipment service contracts.
• Prepare monthly procurement reports.
• Any other duty as assigned by supervisor.

Qualifications:

• University degree in Procurement and Supply Chain Management, Commerce, Business Administration or Economics or equivalent from a recognized institution.
• Professional Diploma in CIPS/KNEC or its equivalent.
• Skills in a diverse team that has a large flow of information and activities.
• A good understanding of donor compliance and budget requirements.
• Good report writing skills and ability to make recommendations for improvements.
• Strong computer skills, such as Microsoft Word, Excel, PowerPoint.

How to Apply:

Interested candidates are required to submit a CV and mandatory cover letter quoting the Job
Title and Vacancy announcement number on the subject line. The file name of the CV and
attachments must use the applicant’s name and must be sent to nairobijobslogin@hjfmri.org no
later than 17 March 2017. Kindly include your current and expected salary and your earliest
date of availability.

For more information and job application details, see; HJF Medical Research International Jobs in Kenya

Only short-listed candidates will be contacted.

More HJF Medical Research International Jobs in Kenya at - Page | 1 | 2 | 3 |

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