HealthNet TPO Head of Finance and Administration Department Jobs in South Sudan

HealthNet TPO Head of Finance and Administration Department Jobs in South Sudan

Background

HealthNet TPO is an international non-profit organisation that supports people living in areas disrupted by war, disaster and poverty. Our mission is to strengthen communities, help them to regain control and maintain their own health and wellbeing. At the same time we strengthen national health care systems to ensure health needs are met.

Our community intervention engage local people with local knowledge. We are convinced that even the most vulnerable people have the inner strength to (re)build a better future for themselves.

Our vision is a world in which people in fragile and conflict settings can actively contribute to rebuilding their own lives, health and wellbeing.

Our mission is to facilitate and strengthen communities and help them to regain control and maintain their health and wellbeing. We are convinced that even the most vulnerable people have the inner strength to (re)build a better future for themselves.

HealthNet TPO was established in 1992 and has country offices in Afghanistan, Burundi, Colombia, South Sudan and in the Netherlands, where its head office is located.

HealthNet TPO is providing primary healthcare services to South Sudanese people since 1995 with the aims to build resilience of communities and strengthening the health system in South Sudan. We are currently implementing 4 main projects in South Sudan with the Health Pooled Fund, the Dutch Government and UN organisations.

The country office in South Sudan is located in Juba and there are 4 field offices in Terekeka (Central Equatorial), Aweil (Northern Bahr El Ghazal), Raja (Western Bahr El Ghazal) and Kuajok (Warrap).

HealthNet TPO team in South Sudan is comprised of around 94 staff.

Purpose of the position

HealthNet TPO is looking for an experienced Head of Finance and Administration Department . He/she will be responsible for managing all aspects of the finance and administration department of the HealthNet TPO South Sudan program to achieve our objectives in line with HealthNet TPO and donor policies, procedures and standards.

He/she will have to ensure that the proper accounting system is in place and application of international accounting standards is efficiently done.

Reporting lines

The Head of Finance and Administration Department reports to the Country Director and is in regular contact with the Chief Financial Officer in Amsterdam.

Responsibilities

Management

Manage and supervise the department team which comprises of the Finance and Administration manager, the Finance Officer and the Procurement and Logistics officer.

Ensure the quality and knowledge of the team

Raise financial awareness by undertaking financial training of budget-holders and assist them in enforcing financial controls & decision making based on financial reports

Undertake regular field visits in order to assess the financial systems in place & implement improvements wherever needed

Finance Administration

Ensure country financial management systems & records are adequate in order to identify and protect the assets & interests of the organization

Establish & maintain a donor financial management system in order to optimize funding & to ensure efficient & accurate reporting to donors

Ensure adequate controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation. Monitor cash flow and ensure that sufficient funds are always available in the bank

Closely monitor all financial activities, and keep the CD/CFO advised of all situations which have the potential for a negative impact on internal controls or financial management performance

Undertake financial assessments & evaluation of partners, in line with HealthNet TPO’s standard financial procedures

Participate

in the review, monitoring and capacity building of partners

Participation in budgeting for new proposals and budget revisions for existing projects. Preparation of the working budgets in consultation with the program

Protect organization values by keeping information confidential

Financial Control

Maintain an effective & efficient system of internal controls that comply with HealthNet TPO financial guidelines

Review existing systems on an on-going basis in order to develop and improve internal controls, in compliance with HealthNet TPO’s policies and procedures

Ensure all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations

Ensure the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities

Ensure country management prepares the annual & revised country budget and donor budgets, as accurately as possible

Keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance

Ensure implementation of recommendations from audits and due diligence assessments and continuous monitoring to ensure controls and risk mitigation measures are in place

Provide regular feedback to field offices in respect of monthly bookkeeping and all related matters of running project(s) and implement corrective measures if needed.

Financial Reporting

Ensure timely & accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances

Ensure timely & accurate preparation and submission of donor reports as per the grant agreement(s)

Reconcile all balance sheet items on a monthly/quarterly basis, in accordance with HealthNet TPO policies & procedures

Provide financial and risk analysis where necessary and suggest the risk mitigation measures to protect the resources

Review monthly Bookkeeping (PBKs) from field offices in Business Central 365

Initiate and prepare audits and facilitate internal and external audits

Ensure all statutory deductions & taxes are complied with & to liaise with relevant authorities in this respect

Skills, knowledge and expertise

Master degree in Business Administration

At least 5 years of relevant experience in a senior finance position

Experienced in working in an international NGO, preferably in a multi-cultural setting

Working knowledge with various institutional donors, including planning and reporting

Fluency in English, both spoken and written

Computer skills and experience with Office 365 and preferably experience with Business Central 365.

Experience of working in South Sudan is an asset

Competencies

Flexible and organized in a challenging environment

Good team player, able to listen and motivate

Able to work in a culturally diverse environment

Able to work with minimum supervision and be pro-active

Able to work under pressure, with occasional flexibility in terms of working hours

Willing to travel to the field locations where the activities are taking place

How to Apply

Please send your application including a cover letter and CV, maximum of 2 pages per document to: recruitment@hntpo.org by 31 July 2023. When applying, include the following title in the email subject line: Head of Finance and Administration Department .

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