Handicap International - Humanity & Inclusion Independent Financial Audit of Handicap International Federation Jobs in Kenya

Handicap International - Humanity & Inclusion Independent Financial Audit of Handicap International Federation Jobs in Kenya

Background Summary

HI is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable populations, acting and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI EAR programmes are funded by European commission, DFID, Centre for disease control, United States bureau of population refugee and migration and many others.

HI EAR programme has an estimated total annual budget of Euro 10,582,005 for the year ended on 31 December 2023.HI is seeking an external audit company to carry out a comprehensive audit for the EAR Programme. The audit will cover Kenya, Uganda and Rwanda separately (in line with the country regulations) then a consolidated account for the HI EAR for each year for a period of three years; from January 2024 to December 2026.

The firm must be accredited by the relevant authority in each of the countries.

Audit Objective

The objective of the audit of the Financial Statements is to enable the auditor to express a professional opinion on the financial position of the organization at the end of the reporting period and of the funds received and expenditures for the reporting period, as reported by the HI EAR Programme and in particular to confirm that the reported expenditure has, in all material respects, been used in conformity with the provisions of the International Public Sector Accounting Standards.

To also confirm that the Financial Statements agree with the books of accounts which provide the basis for preparation of the Financial Statements and are established to reflect the financial transactions in respect of the organization.

In addition, the relevant local legislation on accounting and reporting in force in the country in which the financial audit is carried out need to be taken into consideration by the auditor.

Scope
The audit will be carried out in accordance with international standards of auditing. It will include such tests of transactions and of the existence, ownership and valuation of assets and liabilities: The audit will cover the following:

Express an opinion on whether the execution of the Organization’s activities complies with the rules and conditions governing the use of funds as expressed or referred in the organization’s Financing/Grant Agreements.

Examining on test basis evidence supporting the amounts

and disclosures in the expenditure statements.

Reconcile funds received by each country with the corresponding lists supplied by the Headquarters

Verify the application of administrative procedures relative to various transactions such as payroll, procurement etc.

Consideration of internal controls over financial reporting as a basis of determining audit procedures that are appropriate

Determine whether the statement of expenditure presents fairly, in all material aspects,
the Organization’s costs incurred during the year under review.

Confirm necessary supporting documents, records and accounts have been kept in respect of programme expenditure.

To verify the physical existence of HI EAR programme assets as in the asset register, their conditions and locations.

Express an opinion whether the submitted final financial report is correct and gives a true and fair view of the activities of the Organization in accordance with Internationally Accepted Accounting Standards.

Recommend whether improvements to HI EAR systems, procedures and controls can be made as a result of the findings of this audit.

Verify if improvements recommended in prior audits have been implemented

Methodology

Hold separate pre-engagement meetings with the organization to present an outline of the planned approach for conducting the exercise.

Request and hold formal interviews with the HI programme and financial management team with a view to forming an understanding on the effectiveness of the internal control system in the management of the project.

Review and vet invoices for fees and reimbursable expenses by the organization and ascertain that:

Deliverables from short- and long-term consultancies were properly delivered and received before relevant costs were charged to respective donors
Review and vet bills paid for services rendered by partners and ascertain that:

Services billed in the period under review are covered in the relevant sub-contracts.

How to Apply

Interested and eligible bidders are requested to send soft copies of application and company profile documents listed below to the following email address: procurement.tenders@kenya.hi.org(Please indicate: Consultancy for Independent Financial Audit of Handicap International East Africa Region (EAR)-Kenya, Uganda and Rwanda on the subject line in your email application)

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