GOAL South Sudan Careers

GOAL Area Coordinator South Sudan Careers

Area Coordinator

General Description of the Programme:

GOAL has been working in Sudan since 1985 and first began implementing its integrated Primary Health Care (PHC) intervention in Twic County, South Sudan in 1998 where it supported 24 health facilities. GOAL began work in Abyei in 2003, and now supports health facilities from its base in Agok (37km south of Abyei town), and expanded programmes along the Sobat Corridor; Baliet and Ulang counties since 2007 and Maiwut in Upper Nile State since 2014, where it now supports the County Health Department (CHD) to manage all health facilities in the counties.

General Description of the Role:

The Area Coordinator (AC) is responsible, as the most senior field staff, for all GOAL programme activities in the project location. The AC should have a good top-level knowledge and understanding of all activities in their location, in particular they should be aware of the constraints faced by their team and be actively working with their teams to manage these constraints and trouble shoot problems as they arise.

Overall Objectives of the position:

The AC is responsible for all activities in their programme site; this responsibility covers the operational/support functions (Security, Human Resources, Logistics, Finance and Admin) and direct programme activities (Primary Health Care, Watsan, Construction and Livelihoods) and includes coordination, programme planning and overseeing the day-to-day operations of senior field staff. The AC is also responsible for coordination and communication with local authorities.

To ensure good management of GOAL’s programme activities in the geographical location, the AC is responsible for ensuring that the programmes receive the maximum possible level of support from the Operational/Support functions. This will involve ensuring:

Proper planning by the programme departments to ensure programme implementation is in accordance with the donor proposals

Good, timely coordination between the different programme departments and Operational/Support functions.

An understanding by all parties of the constraints faced by other departments.

The efficient performance of the Operational/Support functions.

If required the AC has a role to play resolving any conflicts between the different departments.

Key Duties

Coordination and programme planning of the GOAL teams

Oversee day-to-day operations of senior staff

Submit weekly, monthly and quarterly reports and provide inputs for donor reports and proposals

Coordination with the Government, UN and NGOs

Ensure the safety and security of the staff in the area of operation.

Oversee HR issues in the project

Oversee finance department

Oversee Logistics department

Oversee Construction department

External coordination to ensure GOAL’s position is understood and protected

Implement other tasks as identified by the CD

External Coordination

Relationships with open dialogue and mutual respect should be nurtured with all stakeholders. Meetings should include updates on the planned program direction, and understanding the concerns and promoting ownership of the program by the various stakeholders.

Liaise with partners at state and county level; attend all appropriate co-ordination meetings and share information regarding projects and security where relevant.

Ensure good relations with SSRRC and local authorities, including but not limited to Commissioners and Executive

Directors, ensuring that GOAL remains inpartial.

Liaise with Ministry of Health, at State & County level on the management of the PHC services.

Accompany donor representatives and

other official visitors, when requested to by the GOAL Country Director, and provide information as required

Security:

The AC is automatically the Security Focal Point for their programme site, and thus responsible for the safety of their team and at all times in a position to respond to a security incident.

Overseeing Security in the programme site, including:

Implementing GOAL’s Security Guidelines and Procedures.

Periodically review of the site specific security guidelines.

Ensure all office and accommodation meet basic security standards, including fire prevention, lockdown and evacuation procedures

Ensure that all staff are familiar with GOAL’s Security

Guidelines and with the GOAL evacuation plan.

Provide a security briefing to all staff/visitors arriving into the site for the first time.

Monitor the security situation and provide regular informant to the CD/Security Officer of any incidents, changes or adverse conditions affecting staff safety or project operations in the region.

The AC should have regular dialogue with the Commissioners, UNISFA, UNDSS, NGO security focal point and field staff in the facilities concerning the current and expected security situation including threats and concerns.

Programmes

Weekly coordination meeting with the programming heads of department, combined with a robust schedule of site visits to ensure that the AC is familiar with the programme activities.
The AC responsibility is limited in the fact that the technical staff will provide technical direction and support for programme activities. Technical responsibility for the programme activities will always remain with the programme coordinators in the programme site (AHM, Field Engineer etc) and in Juba (ACD Programmes, Primary Health Care Coordinator, Nutrition Coordinator, Watsan Coordinator etc).

The AC must be familiar with the Donor contracts and proposals related to their programme site. They ought to be aware of the different activities and indicators contained in the proposals and on the progress made towards achieving those targets.
The AC is responsible for ensuring that all visits successful. This involves receiving a ToR, and discussing the ToR upon arrival of the visitor, and facilitating contact to the relevant staff/etc where necessary. The AC should meet the visitor at the end of the visit to discuss the findings of the visit and any recommendations.

Monitor and audit payments made for trainings and for distributions.

Construction

Overseeing Construction issues in the programme site, to ensure all construction projects are executed in a safe and cost effective manner including:

On a day to day basis managing the Construction Manager/ Supervisor.

Weekly coordination meeting with Construction Manager/ Supervisor

Site visits to all on-going and completed construction projects

Ensuring all construction works are within budget and according to regulations.

Coordinating with the ACD Ops on issues related to Construction.

Logistical

Overseeing the Logistical department in the programme site, to ensure all logistical requirements are provided in a timely and cost effective manner including:

On a day to day basis managing the FLM.

Working with the FLM to ensure that GOAL’s logistical procedures are adhered to at all times, reporting any breaches to the Logistics Coordinator/ACD Operations.

Coordinating with the Logistical Coordinator on issues related to Logistics.

Ensuring that the Logistics Office provides the required support to programmes.

Working with UNHAS to confirm that the airstrip is safe for landing.