GOAL HR Manager Jobs in South Sudan

GOAL HR Manager Jobs in South Sudan

GOAL has had a presence in South Sudan since 1985 and is currently running health, nutrition, WASH and livelihoods programmes across three states and one administrative area. GOAL is currently directly implementing programmes in Central Equatoria (Kajo-Keji county), Upper Nile (Ulang, Nassir and Renk counties), in Warrap state (Twic county), and in Abyei Administrative Area.

GOAL also works in in consortia and partnerships with other national and international agencies to expand our reach and impact. GOAL is committed to the localization agenda and all interventions are carried out in coordination with the relevant local authorities and line ministries. The GOAL programme is a mix of humanitarian emergency response and longer-term development strategies.

Current donors include Irish Aid, ECHO, USAID, SSHF/UNOCHA, Bank of Ireland, Electric Aid, and UN agencies; WFP, WHO and UNICEF.

Key Areas of Accountability/Duties

HR Policies, Procedures and Adherence to Best Practices

Oversee the development, in accordance with GOAL international practices, local employment legislation and donor compliance, and implementation of the GOAL South Sudan HR handbook.

Ensure HR policies and procedures align to HR functional areas and that programmes are in line with GOAL values and behaviors.

Provide support to managers on employee relations and performance management, ensuring that issues are dealt with in a fair and consistent manner. This may include overseeing disciplinary and grievance procedures.

Work with senior managers to optimize and forward plan organizational structures for maximum operational efficiency

Ensure confidentiality and compliance is maintained throughout the HR Functions.
Recruitment Planning and Staff Selection:

Ensure all recruitment is carried out in line with South Sudan Labour Law and recruitment guidelines.
Ensure a transparent, timely and efficient recruitment process.

Ensure Job adverts are approved by the Ministry of Labour and that vacancies are advertised through the relevant recruitment platforms such as, Reliefweb, the NGO Forum, GOAL noticeboards, government agencies, local networks and referrals.

Shortlist, interview along with technical managers and support the selection of the best candidates as needed,

Manage reference checks, ATSCs and job offers.

Manage the HR orientation for all new staff.

Inductions, Training and Staff Development:

Oversee staff inductions.

Coordinate development of standard staff induction materials and group induction days
Work with Budget Holders/Financial Controller to develop and seek funding for staff development, aiming to ensure staff have appropriate training to keep performance at the top level.

Act as South Sudan focal person for the Lingos online training platforms, ensure all new staff are enrolled to the platform and complete the mandatory courses as well as other job specific courses.

Support line managers and department heads review training needs through assessments and review of performance appraisals and work with managers to organize training, development, and mentoring initiatives to meet gaps.

Maintain a tracking sheet to monitor training needs identified during appraisals and record all trainings completed.

Conduct exit interviews with staff who are leaving and report to the line managers on key trends.
Staff Management

Directly line manage Human Resource personnel based in Juba; communicating clear expectations, setting performance objectives and workplans, providing regular and timely feedback to continue their professional development.

Provide technical management and guidance to filed based staff who have HR responsibilities as part of their job description,

Strengthen and build the capacity of the Human Resource department

Performance management:

Support management team in the development and implementation of an effective and objective performance appraisal system

Support management to ensure appraisals are being conducted regularly and appropriately

Support managers and supervisors with training in objective setting and conducting staff appraisals as required

Maintain a training database of agreed training requirements and work with line managers and supervisors to help ensure training is conducted within a reasonable timeframe.

Compensation and Benefits:

Support the management in the review of staff compensation package

Be the focal point for Birches salary reviews and provide recommendation on adjustments of pay when necessary to ensure competitive pay

Monitor market conditions related to benefits to

ensure national staff benefit levels are competitive

Ensure effective management of staff social insurance, medical insurance and allowances. Process accident insurance and other staff compensation claims as needed.

Personnel Administration and Documentation:

Prepare payroll every 15 day of the month and submit to finance for review before it’s approved by the Country Director,

Review the staff database and HR files on a frequent basis, ensuring they are maintained to the standard and kept up to date

Ensure audit issues are addressed as per the agreed timeline

Ensure staff contracts are kept up to date and that all staff whose contracts are not going to be renewed are informed in line with the HR handbook and country labour laws.

Ensure that timesheets are completed monthly for all staff and confirm that all exiting staff have completed the process. Also share the timesheet tracker on 10th of every month.

Ensure all contract terminations are appropriately documented and all monies owed / terminal benefits are paid to the departing staff member in a timely manner.

Work with line managers and department heads to maintain leave plans for all staff, update the leave tracker on a monthly basis and share with staff for better planning to avoid gaps where 2 staff members from the same departments leaving the at same time.

In consultation with line managers, ensure that there is cover for staff going on leave.

Keep records in hard and soft copies of approved leave requests.

Ensure the timely processing of new contracts, contract extensions, staff transfers, promotions, and other change of employment status.

Manage processes related to disciplinary actions, staff exiting and termination.

Respond to employee related queries and provide services to all HR related inquiries and requests.

Administer and participate in the review of the organization HIV and AIDS Workplace Policy

Liaise with the external Legal advisor on labour issues at Ministry of Labour and the Courts

Ensure alien registration, work permits and visas are processed for all international staff and visitors. And ensure the trackers are maintained and kept updated and shared.

Manage staff Exit Interviews and Terminal Benefits and report trends

Represent GOAL at the Ministry of Labour as directed, ensure that all legal requirements regarding employment in South Sudan are reviewed, monitored, and implemented

Other duties:

Keep track of issues relevant to HR such as the introduction of new policies.

Network with GOAL Global HR Group/HR Managers from other INGOs to keep informed of HR-related issues.

Ensure all staff have valid ID cards.

Manage the HR & Admin team

Any other tasks assigned by the line manager.

Qualification & Requirement

Master’s/Bachelor’s degree in human resources, business administration, or related field.

Minimum of 9 years of senior-level experience in Human Resource Management, out of which 5 years should be supervisory/managerial experience.

Comprehensive knowledge of South Sudan Labour Laws.

Fluent in English both written and spoken,

Competent computer skills; Microsoft Word/Excel/PowerPoint/Outlook

Excellent administration skills and strong attention to detail.

High level of discretion and confidentiality

Calm, analytical with diplomacy and communication skills.

Organized, a self-starter and an enthusiastic team player.

Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions

Ability to work at own initiative.

Knowledge of Arabic Language

South Sudan National.

Desirable/Advantageous Credentials:

Certification in Human Resources

Member of existing Human Resource working group in the country or globally.

How to Apply

For more information and job application details, see; GOAL HR Manager Jobs in South Sudan


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