GOAL Finance & Admin Officer Jobs in Uganda

GOAL Finance & Admin Officer Jobs in Uganda

About the Role

GOAL is currently seeking to recruit a Finance & Admin Officer based in Lira. If you are familiar with working within the international development aid sector and have a strong background in the areas mentioned, then this role is perfect for you!

The Finance and Admin Officer is responsible for ensuring internal controls are in place and being followed at all times, the field office has adequate cash flows for smooth running of its’ operations, adherence to the GOAL finance manual and representative for HR on personnel matters. The post holder will work closely with the Field Systems Manager and in liaison with the Financial Coordinator and Head of Human Resource Resources

Qualifications, Skills and Experience:

To be successful in this role, you will need:

Essential

• A Bachelor’s degree with accounting option from any recognized Ugandan University

• Past working experience of at least 3 years in a similar position

• Excellent outgoing personality with excellent communication and training skills

• Ability and willingness to work in a remote area.

• Excellent computer skills including proficiency in Microsoft Excel and Word and knowledge of advanced excel will be an added advantage.

Desirable

CPA/ACCA part qualified or full is an added advantage

Key Duties and Responsibilities:

Finance

• Month-end Reporting: Timely updating of Field office monthly cashbooks.

• Safe custody: Maintain safe custody of the organisation cash kept at the field office.

• Payments: Timely processing of cash payments to staff and suppliers based on approved payments requisitions

• Monitoring floats outstanding and ensure they are timely cleared as soon as activities are completed.

• Budgeting: Provide support to the Programme Manager in developing accurate and realistic project and annual budgets

• Monthly Budget Monitoring Reviews: Providing support to programme manager in reviewing monthly Budget Monitoring Tools (BMT) as well as updating forecasts.

• Reporting: Provide timely and accurate weekly and monthly financial reports to Kampala Finance Team.

Liaising with Finance in Kampala as necessary on finance related matters.
Liaise with banks on any financial related matters.

To support the organisation in ongoing

risk management at a field level and to support the fulfilment of the GOAL Uganda finance plan objectives.

Ensure that monthly fund request is sent to Kampala by the end of the month for the coming period.

HR

Act as HR focal person for the programme

Monitor staff leave and ensure that annual leave plans are in place and leave is requested and authorized through the online leave tracker.

Ensure all new staff have signed their contract of employment and copies of all relevant HR documents are kept up to date in the Lira HR files while originals are sent to the Kampala files in line with HR guidance.

Ensure that all payslips are appropriately authorised, delivered to staff with staff acknowledging receipt and storing the electronic copies confidentially.

Ensure that 100% timesheets are filed on a monthly basis.

Ensure that all staff have completed all performance appraisals.

Ensure that all staff are appropriately inducted in line with HR guidance.

Update the HHR on any staff wellbeing issues for proper follow up.

Physically participate in the 30% monthly stock count and 100% Biannual stock take
Physically participate in the 30% monthly and 100% biannual Fixed asset check

Participate in supplier due diligence, supplier mapping and assessments conducted at field level

Update payment tracker with supplier proofs of payments on monthly basis

How to Apply

All interested applicants who meet the requirements should submit their applications by email with at least 3 reference contacts (current or former Line Manager) from the last three employers and daytime contact number to; recruitment@ug.goal.ie indicating the title “Finance & Admin Officer” in the subject line by 17th April 2023. PLEASE DO NOT ATTACH CERTIFICATES.

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