Global Outreach Uganda HR Officer Jobs
Global Outreach Uganda HR Officer Jobs
Duration: 3 years with possibility of extension subject to funding and good performance.
Key Duties and Responsibilities
Recruitment and On-boarding
• Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
• Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
• Start and Maintain a recruitment resource database (CVs).
• Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis.
• Organize interviews and follow through on hiring procedures in line with the GOU policy.
• Liaise with Executive Director and GOU Chairperson to ensure new staff are oriented upon hire in all GOU offices. Includes providing pre-assignment information, orienting employee to the GOU Way in the office.
Contract Management
• Preparing and track offer letters and employment contracts.
• Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
• Ensure staff understand their benefits package and lead an effective administration of the benefits.
• Maintain accurate and up to date personnel records of all employees including orderly archiving.
• Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.
HR Support
• Support the management of GOU’s HR system and ensuring that it is accurate and maintained up to date.
• Support the maintenance of all talent acquisition and management processes and the HR as assigned, to ensure 100% data integrity.
• Act as a point of contact for all Cornerstone enquiries for GOU/CWI.
• Capacity building employees, management in use of Cornerstone and the HR.
• Support Payroll process for GOU/CWI staff, as required.
Performance management
• Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads.
• Ensure that performance evaluations for
• Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.
Health Insurance Management
• Coordinate the staff health insurance scheme ensuring timely and accurate reports from the service provider.
• Ensure all staff and eligible dependents are registered on the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
• Liaise with the health service provider to resolve any issues with the services.
• Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.
Exit Management
• Process and track all termination paperwork for all staff including preparation of termination notice letters in relation to closing contracts and restructuring.
• Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.
• Ensure that staff are removed from the Health Insurance schemes accordingly.
• Develop and maintain reports to update and finalize terminal benefits.
Administration
• Provide support to executives.
• Manage day-to-day GOU operations and ensure that they are working smoothly and efficiently.
• When travel is required for executives and VIPs in the GOU office, make the travel arrangements by purchasing tickets and coordinating schedules and travel itineraries.
• Support and participate in the renewal of GOU licenses as required by the law.
• Support GOU VIPs in renewal of work permits and other documents as may be provided for by the law.
• Perform other duties as needed or requested by the GOU Chairperson/ Executive Director.
Key personal competencies and essentials for the role.
• Demonstrated strong coordination, teamwork, and planning skills,
• Ability to function effectively with partners, key stakeholders, and other staff.
• Excellent Interpersonal and communication skills.
• A good team player.
• Ability to be mentor
How to Apply
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