Global EverGreening Alliance Finance and Administration Manager Jobs in Kenya

Global EverGreening Alliance Finance and Administration Manager Jobs in Kenya

The Organization

The Global EverGreening Alliance (The Alliance/GEA) is an international NGO which coordinates the development and implementation of large-scale land restoration programs.

Its members include World Vision, CARE International, Oxfam, Catholic Relief Services, Conservation International, The Nature Conservancy, the World Resources Institute and World Agroforestry.

The Alliance was established to create and apply long-term solutions to the global problems of land degradation and climate change.

This is done through a collaborative approach with an emphasis on evergreening practices: regenerative farming that integrates trees into crop and livestock production systems of smallholder farms.

In May 2022, the Alliance launched Restore Africa, the largest community-based land restoration program in Africa.

More than 1.8 million hectares of degraded land will be restored through sustainable land management practices in six countries: Kenya, Tanzania, Zambia, Ethiopia, Malawi and Uganda, improving the livelihoods of more than 1.5 million households and sequestering 80M tons of CO2 in the process.

The Restore Africa Program will be implemented by consortia of member organisations across the Africa region and will be coordinated by the Alliance’s Program Coordination Unit in Nairobi, Kenya.

Position Summary

The Alliance is seeking a passionate, motivated and experienced Finance and Administration Manager to provide strategic and technical leadership of the finance and administration support function to the Program Coordination Unit (PCU) of the Restore Africa Program.

The role will be responsible for: the establishment of appropriate financial systems, policies and procedures to achieve effective internal financial control of the PCU; leadership of the budget preparation process; consolidation and review of program financial reports for the region in line with program agreements and good international practices; coordination of program audits; undertake the day-to-day financial operations such as payroll, invoicing, and other transactions; and developing solid and collaborative relationships with key stakeholders to ensure the effectiveness of communications and resolution of issues.

Furthermore, the role will oversee the disbursement of program funds and ensure administration support functions operate effectively and efficiently to enable PCU’s operations.

Key Responsibilities and Duties

Ensuring effective financial control across the program both at the PCU and by Program Implementing Organisations, including developing and implementing financial systems, policies and procedures to support the efficient and effective operation of the Finance function of the PCU and the Restore Africa Program.

Implementing safeguarding, fraud prevention and anti-terrorism funding policies and ensuring internal controls are in place.

Preparing PCU annual budget with the Regional Program Director of the PCU and monitoring expenditure with monthly/quarterly financial and management reporting prepared per GEA’s guidance and requirement for submission to the GEA Secretariat.

Reviewing and consolidating country financial reports for timely submission to the investor per the agreed milestone and program agreements.

Coordinating and facilitating external financial audits of the program and reviewing audit reports and follow-up plans.

Reviewing audit reports of implementing partners on time and providing support to the Regional Program Director and other PCU team members to develop and

implement plans to follow up and monitor post-audit implementation of recommendations.

Providing advice and supporting regularly to the Restore Africa Regional Program Director in the leadership and engagement on matters related to finance and administration.

Providing advice and supporting proactively to the Finance Teams of the implementing partners in all aspects of financial management systems and practices for the optimal financial performance of the Restore Africa Program.

Implementing payroll for PCU staff on time, completing tax reports, and fulfilling other statutory compliance requirements.

Ensuring fixed Asset register is maintained and updated.

Conducting bank reconciliation monthly and seeking support as necessary.

Preparing and resolving all account payables with proper authorisation.

Ensuring all PCU staff are advised, guided, and coached to enhance financial literacy and awareness of the financial systems and procedures.

Overseeing the administration and logistics support for the PCU, including office rental, IT and security services.

Working collaboratively with GEA Finance and Administration functions for alignment with GEA’s policies, procedures, systems and processes.

Key Selection Criteria

Minimum of a master’s degree in Accounting, Financial Management or Business Administration (Finance) with full accounting qualification, i.e., CPA or equivalent.

At least ten years of professional experience in a financial and administrative position, preferably working with large-scale development programs.

Familiarity with accounting software and experience in establishing financial functions from scratch.

Demonstrated skills in developing, managing, and evaluating financial and administrative plans and policies.

Strong independent thinking skills with the ability to work with minimum supervision.

Excellent oral and written communication skills.

Demonstrated skills and experience in strategic and operational planning.

Demonstrated experience working closely within multidisciplinary and multi-cultural teams at the Africa region's national, regional, and international levels.

Conditions of Appoitment

The Global EverGreening Alliance has zero tolerance for child abuse, discrimination, harassment and workplace bullying. All staff, including volunteers, are required to sign an acknowledgement and adhere strictly to the organisation’s child protection, safeguarding and other policies.

In addition, the successful applicant will need to provide a recent Police Record Check and either provide or successfully apply for a Working with Children Check card.

To apply for this role, you must be willing to work in Kenya, with some travel likely across the East and Southern Africa region.

Application Deadline: 7th November 2022

How to Apply

Please provide both your CV and a Cover Letter clearly addressing the Selection Criteria to hr@evergreening.org.

Please note that only shortlisted applicants will be contacted.

Applications will be reviewed as they come in, so please submit your application as soon as possible.

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