GiveDirectly Office Assistant/Cleaner Jobs in Uganda

GiveDirectly Office Assistant/Cleaner Jobs in Uganda

Position Overview

The office assistant provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects at the field level. Reports to: Office and Procurement Associate.

Job Responsibilities:

Office Management:

Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Clean and ensure a hygienic, dust-free, and organized office environment

Mann the reception and ensure its, clean, and presentable at all times

Receive and dispatch parcels; forward received parcels accordingly

Ensure general upkeep and maintenance by overseeing general repairs and ground keeping at the field office

Assist with printing, photocopying, and running errands.

Travel and Logistics:

Provide management team with travel and administrative support.

Assist with planning and setup of team events and meetings including scoping out venues and ordering food

Liaise with outsourced vehicle Hire Company and ensure field transport is available as and when needed.

Ensure outsourced guards are deployed at the guard posts on time.

Implement the December holiday shutdown protocol and carry out security spot checks.

Procurement and Inventory management:

Make budgets for monthly office supplies and requests for procurement.

Maintain a stock record of all office supplies and internal inventory at the field level

In consultation with the Office and Procurement Associate, action out all repair and maintenance of office

and staff equipment

Carry out an assessment of field and office equipment and make replacement recommendations for office equipment and inventory

Receive and distribute equipment to staff and ensure staff acknowledgment

Remit miscellaneous payments to vendors and staff as necessary and submit all invoices above petty cash limit to the office administrator for processing

Maintain petty cash tracker and accountability for all field office expenses

Maintain relationships with vendors at the field office level

Participate in the end-of-year physical assets verification and generate assets report.

Desired Qualifications:

UACE (A Level) Certificate

Proficiency with MS Excel and Word

Exceptional organizational skills and attention to detail

Strong ownership mind-mindset, ability to work in a self-directed manner

Fluency in English

Previous experience in office administration and procurement is a plus

How to Apply

For more information and job application details, see; GiveDirectly Office Assistant/Cleaner Jobs in Uganda

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