GIBB Engineering and Architecture Facilities Administrator & Helpdesk Coordinator Jobs in South Africa

GIBB Engineering and Architecture Facilities Administrator & Helpdesk Coordinator Jobs in South Africa

Core Purpose:

The Facilities coordinator will oversee all activities within the office, parking area, and external building as required. Responsible to ensure that all health and safety standards are met and will also be the 17.1 Safety Officer appointee.

Ensure proper office maintenance, equipment, housekeeping standards, and daily office operations run smoothly. Manage on-site contractors and arrange for repairs or scheduled maintenance when needed. Perform all office administration duties i.e. purchase orders, national stationery orders, couriers, staff personal information updates, internal office recharges, driver and receptionists supervision, and health and safety reports.

Will report to the National Facilities Manager and assist with tracking expenses will also be the central Facilities Helpdesk liaison to record, assign, track, and close all office and maintenance-related queries or faults at all GIBB - SVAI offices nationally.

Key Performance Areas

Every Business Sector is our internal client, therefore ensuring a safe, clean, and functional office environment for all staff and clients

Provide Facilities Management support to both office-based and remote working staff.

Receive, assign, manage, and process all Helpdesk Calls; ensure problems are resolved quickly.

Organise and control service maintenance agreements, and manage internal contractors (Security, Cleaning, Access Control, Parking bays, and others).

Ensure compliance with regulations and industry standards

Ensure all Health & Safety requirements are fulfilled per the Group SHEMS (Safety, Health, Enviro Mng. System)

Ensuring vehicles are maintained & serviced regularly

Pro-active office management- overseeing office equipment, reception,

switchboard, and driver functions

Perform all administrative tasks professionally, office archiving, timesheets, filing, and record keeping

Maintain the Asset Register for the office

Good understanding of building systems (HVAC, Fire, Electrical, Generator) and maintenance or service thereof.

Work permanently from the office (office-based role)

Qualifications:

Matric

Tertiary qualification if Facilities management or Office Management will be advantageous

Valid travel license

Experience:

3 Years of related experience

Person Requirements:

Core Competencies:

Good supervisory skills

Good knowledge of office infrastructure and building systems

Contractor management

May be required to travel to Mthatha and East London offices as and when required

Must have own transport and available to attend to after-hours standby call outs at the office

Good communication, able to conduct meetings, report writing and supervisory skills

Good financial ability, accuracy and ensure monthly office recharges to various sectors

Must be a Team Player

How to Apply

For more information and job application details, see; GIBB Engineering and Architecture Facilities Administrator & Helpdesk Coordinator Jobs in South Africa

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