Getasew Ayalew Import Export Head, Procurement & Property Management Jobs in Ethiopia
Getasew Ayalew Import Export Head, Procurement & Property Management Jobs in Ethiopia
Purpose of the JobTo maximize efficient utilization of the TOP’s properties(I) by leading and developing standard utilization system, (II) designing and supervising the implementation of standard procurement system that ensure quality, efficiency and timely acquisition and supply of goods and properties required for the TOP’s overall goal.
Key Result Areas
Procurement and Property Management Analysis
Procurement and Property Maintenance and Control
Property Disposal Control
Bid Management
Periodic inventory Control
Supplier Relationship Management
Main Duties and Responsibilities
Analyse and evaluate the best method to protect and maintain the value of the assets, and evaluation of the costs associated with acquired properties management.
Lead the inspection, appraisal, administration, storage, protection and maintenance of seized or restrained property.
Lead the disposal process of acquired and used properties.
Schedule replacement for office equipment which is operational.
Oversee the functioning of the Properties management and recommend improvements as required.
Facilitate periodic inventory checks for TOP’s properties.
Prepare and review bid document and bid advertisements for disposal of used and acquired properties.
Review prepared bid invitation, announcement letter, award letter and contract documents are in accordance with ministry’s standards.
Review and check award notification and contract document for sold property.
Participate in bid/ pro forma opening and evaluating bidder’s financial proposal.
Follow-up the acquired properties and used assets sales process.
Design appropriate procurement policies and procedures and direct and monitor their implementation.
Lead in assessing the needs or requirements of sectors.
Lead in assessing supply market to identify potential sources of suppliers for each of the items to be purchased.
Ensure that supplier database is maintained properly and updated regularly.
Supervise the preparation and distribution of tender document for the procurement of goods and services.
Ensure that all bidding processes are based on Ministry’s procurement policies and procedures and applicable laws and regulations.
Co-ordinate the evaluation of tenders, quotations and proposals.
Lead the Design
and implementation of supplier/vendor rating system to evaluate and improve supplier performance that enables the factory to make informed future sourcing decisions.
Lead supplier agreements/contracts by closely working with suppliers to reach agreement on terms and conditions to get best deal in terms of quality, price and delivery.
Approve purchase requisitions and administer contracts to ensure compliance against terms and agreements.
Monitor claims to suppliers and vendors for defectives, shortage, and missing parts and follow up taking of prompt remedial actions.
Prepare procurement related reports and submit to the factory manager as well as Head office Chief, Procurement, supply and Property Management EO.
Implement appropriate quality control procedures in the entire procurement cycle.
Review and approve requirement plan of sectors and prepare consolidated annual procurement plan.
Lead the proper classification, codification and maintenance of accurate and up-to-date information about procurement items.
Follow up that suppliers are being paid on time and according to terms of agreement.
Generic Duties of the Position
Develop and implement the Division’s plans and objectives.
Develop and monitor the Division’s budgets.
Identify human resources requirements of the Division and develop plan for meeting the requirements.
Develop, implement and review relevant divisional policies and procedures.
Review, approve and submit Divisional reports to relevant organs.
Support the development of subordinates through periodic performance evaluations, coaching, mentoring, ongoing performance dialogue and feedback.
Manage disciplinary concerns of the Division’s staff.
Represent the Division in internal and external relationships.
Job Requirements
Qualification and Experience
Master’s degree in Procurement and Supply Management or related fields with three( 3) years of demonstrated experience
OR
Bachelor’s degree in Procurement and Supply Management or related fields with six (6) years of demonstrated experience
OR
Diploma in Procurement and Supply Management or related fields with eight (8) years of demonstrated experience
How to Apply
Interested and qualified applicant should apply through the email below
getasewayalews@gmail.com
Note
Make the subject line of your email "Head, Procurement & Property Management"
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