Gap Recruitment Personal Assistant Jobs in Kenya
Gap Recruitment Personal Assistant Jobs in Kenya
Our client is a well-established law firm located in Nairobi.
They seek to hire a personal assistant who will have the primary role of offering administrative support to the Partner.
An ideal candidate should be mature and have the ability to work in a fast-paced environment that require timely decisions to be made and implemented.
A positive attitude with a knack for solving problems is critical for the performance of the job.
The role may involve travel out of the duty station from time to time.
Responsibilities
Manage the Partner’s electronic diary, assessing the priority of appointments
Communicate and handle incoming and outgoing electronic communications on behalf of the Partner
Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude
Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner
Be friendly and professional while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, customers, co-workers and the general public) to coordinate various complex meetings
Research and information gathering – writing a report on researched and gathered information
Organizing meetings and events – Coordination of customer’s complaints process
Minute taking and distribution of any important communication to members of staffs
Lead by example and demonstrate a desire to share expertise, knowledge, and skills with other team members
Manage travel arrangements for the partner whenever undertaking business trip (including visas/accommodation)
Process Partner’s correspondence, ensuring that incoming correspondence
is dealt with by the Partner /or on behalf of the Partner, or other staff as appropriate
Maintain Partner’s office systems, including data management and filing as well as Maintain records of Company’s contacts
Screen calls, inquiries and requests, and deal with them when appropriate
Assist Partner in researching and following up with action on matters which fall within the Partner’s responsibility – chasing responses, triggering follow-up action
Produce documents, briefing papers, reports and presentations for the Partner
Organize meetings and ensure that Partner is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
Qualifications
Bachelor’s degree in Business Administration or its equivalent
Minimum five (5) years’ experience in a similar position in a busy environment
Excellent planning and organizing skills
A pleasant personality with positive attitude
Outstanding communication skills
Discreet, confidential and with high level of integrity
Demonstrated ability to work and deliver effectively under pressure
Mature and able to work effectively with teams
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Personal Assistant – Law Firm)) to
jobs@gaprecruitment.co.ke before Thursday 24th July 2020.
Kindly indicate current/last salary on your CV.
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