G4S National Project Coordinator Jobs in South Africa

G4S National Project Coordinator Jobs in South Africa

Job Introduction:

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a National Project Coordinator based at our Head Office in Centurion, reporting to the National Operations Manager: ESS

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which a National Project Coordinator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility:

Management of Financial Administration for Projects & Technology department

Consolidation of monthly invoices received

Follow-up with 3rd parties and vendors

Taking delivery of orders

Reconciliation of costs of project, petty cash,Technology Supplier Payments

Keep track of billable hours

Assist AR & AP with client & supplier order/invoicing queries

Meet with suppliers for account & invoice queries

Quality Assurance

Skycom stock sheet allocations

Check regional stock sheet allocations

Monitor month end invoicing to meet forecast

Effective management and control of regional and site assets

Maintenance of stock levels – transport, ordering, purchasing

Manage procurement process from placing orders, to generating POs

Distribution of stock as required and ordered

Maintenance of stock database

Procurement

Sourcing, negotiation, contract management and supplier relationship management.

Sourcing of quotes from a minimum of three (3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.

Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.

Assist with maintenance of equipment and disposal, transfer of equipment between regions

Asset Management

Compiling a combined inventory from all sites in the region.

Conducting a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register.

Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations

Asset life cycle and ancillary cost management

Effective Project Administration, Deployment and requirements

Logistics as needed for projects: Request Accommodation, Flight and car rental quotes

Process travel on Travelit for approval

Import and customs clearing for project stock

Process Uniform, Stationary & Grocery requests

from Regions & AMR Business Unit

Compile and maintain project plan

Liaise with management over bottlenecks and requirements

Review project profitability

Assist with Project spill over in all regions

Effective E-Works Administration

Load jobs and communicate with the Skycom General Manager and Sales Person action

Task Software support and Developers

Load purchase orders

Send invoices for GRV

Prepare SOQ for invoicing to clients

Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks

Process completed Job Cards for Request For Order & No Charge Quotes

Load client & suppliers

Ad Hoc

Process EFT payments to suppliers

Assist with out of country shipping for projects

Arrange and conclude shipping inspections for customs

Process vendor applications for Clients & suppliers

Health and Safety

Participate in the design/ development/ review/implementation and monitoring of the branch/region/national safety plans for each year.

Participate in safety forums created by company for example safety meetings and safety talks

Report all safety incidents to the relevant people

Discuss all safety incidents on all levels

Follow-up on any activities assigned through safety meeting/committee/representative/management

Attend safety education and refresher programmes

Comply with safety policies and procedures at workplace

Distribute safety information as and when required

Wear protective clothing all the time

Qualifications and Experience

Grade 12

Relevant Tertiary Qualification recommended

2 Years Projects Experience in a similar role (advantageous)

Skills and Attributes

Computer Literate (MS Office & ChromeOS)

Financial Acumen

Delivering strategy & objectives

Driving change

Leading people

Delivering performance

Working with complexity under dynamic circumstances

Managing professionally

Customer thinking

Collaborating and cooperating

Excellent Time Management skills

Awareness of the market environment

Excellent Communication (written and verbal)

Supporting and working with others

Delivering

Excellent Customer Service

Understanding the organisational environment

Attention to detail

Work under pressure

How to Apply

For more information and job application details, see; G4S National Project Coordinator Jobs in South Africa

Find daily jobs in South Africa. Jobs - South Africa jobs. Search our career portal & find the latest South African job positions, career opportunities & jobs in South Africa.

Jobs in South Africa - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in South Africa.

Find your dream job from 1000s of vacancies in South Africa posted and updated daily - click here!