G4S Facilities Coordinator Jobs in Kenya
G4S Facilities Coordinator Jobs in Kenya
Responsibilities:Cleaning supervisionParticipate in the procurement process.
Coordinate in vetting process of staff in both head office and Courier offices,
Monitor the day to day cleaning process within head office,
Oversee day to day attendance of the stewards to make sure there is no under staffing.
Oversee landscaping, internal and external flowers and plants are well maintained.
Report any incident to the service provider on matters related to negative behavior of either the supervisor or the subordinates,
Coordinate with the service provider’s supervisor on matters that may need the assistance of the cleaners.
Coordinate storage and collection of material waste for head office, courier and Nairobi cash centre.
Oversee unblocking of toilets and sewer lines in both head office and at the Nairobi Cash Centre.
Catering supervision
Participate in the procuring process.
Conduct induction to new staff.
Coordinate in vetting process of the new team,
Monitor and supervise the entire process of tea distribution within head office to make sure the required standards are met, both quality and quantity,
Coordinate on any catering services required for meetings.
Ensure safety within the food processing area by making frequent checks on cleanliness and proper functioning of all electrical appliances.
Daily reconciliation of the amount of tea supplied to head office and cash centre -(Mombasa road CIT crew).
Monthly reconciliation of all company paid costs: ( breakfast tea and lunches).
Procuring and distribution of procured items
Procuring of both water bottles and water dispensers for all the regions as per branch request,
Weekly procuring of bottled drinking water for head office.
Daily distribution of drinking water to all water points within head office,Karuri & Limuru branches.
Coordinate distribution of water for Western and Coast region.
Coordinate on water servicing, cleaning and maintenance,
Procuring and replacing new dispensers, water taps,
Procuring drinking water for the Cash Centre and Courier offices..
Control usage of fresh water by making sure we adequately use bore hole water which is cost effective.
Procuring of tissue paper and distribution of the same to Courier, Training School and Cash Centre Mombasa road.
Procure health and safety materials and distribution to branches.
Procuring and distribution of furniture.
Procuring any item as requested by the department: for Admin, Hr and Finance departments.
Raising of stores requisitions for Admin, Sales and finance departments.
Facilities Maintenance
Daily check on the premises to make sure the premises are safe and secure,
Identify any risk and take necessary measures to prevent accidents,
Identify all the repairs required and give advice to
management,
Get quotes and seek approval of repairs where applicable,
Negotiate prices where applicable,
Raise Pos’ as per approved quotes,
Collect material sample where applicable,
Liaise with contractors and supervise repair process in head office, Cash Centre and training school ,
Do basic repairs.(furniture, wash rooms, walls, floors, taps, Air conditioners, equipment,lights etc)
Assist and coordinate in office rearrangement.
Assist and coordinate staff parking slots within hq.
Coordinate on repairs of air conditioners within head office,courier server room, training school and UPS airport office.
Plan and coordinate on office fumigation and pest control at Cash centre, head office and Courier office and other branches.
Make bookings for fleet that require fumigation,
Coordinate on exchange of sanitation bins within head office Utility bills payments
ake a follow on un-delivered water and electricity bills.
Seek authorization for the invoices,
Follow up on the payments with accounts dept. and where a cheque is issued, deliver the same for payment.
Get invoices from the county government for both trading license, land rates.
Get invoices for land rent and facilitate payment and reconciliation of accounts.
Supplier and Contractors payments
Check if billing of invoices is done correctly to avoid over or under billing.
Reconcile invoices where applicable and solve any differences in quantity & cost with the supplier or contractor.
Make sure payments are done timely by making sure all invoices are timely authorized.
Administration support
Prepare allowances for union sable staff within Admin and transport departments.
Prepare leave schedule,
Plan on relieving of staff who are on leave rooster,
Advice senior management on new products in the market that can improve performance standards.
Numbering of tender documents
Spiral binding for boardroom and other report documents
Distributions of marketing items including banners, brochures, t-shirts and any other material.
Coordination of off loading bulk stock within the head office.
And any other request from management where applicable.
Ideal candidate:
Knowledge and Qualifications
Diploma in a related field
Experience
Two years experience in Facilities Management
How to Apply
Interested candidates who meet the above qualifications may send their applications to maureen.odira@ke.g4s.com by 31st July 2023
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