G4S Expression of Interest- Administration Clerk (Pretoria) Jobs in South Africa

G4S Expression of Interest- Administration Clerk (Pretoria) Jobs in South Africa

Job Introduction:

G4S Cash Solutions (SA), a leading provider of integrated cash management solutions request all interested parties to register their details for an Administration Clerk based at our operations in Pretoria.

Reporting to the Branch Administrator, this role is responsible to maintain administrative support to the branch.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

Role Responsibility:

Office Function

Day to day admin function at branch

Stationery and grocery ordering, issue & stock taking

Follow up and resolve order and delivery problems

HR Function

Maintaining office leave planner (and leave form file)

Easy Roster time capturing

Easy Roster Administration and consolidation of all departments times

Check Earnings Analysis for salary correctness.

Maintaining an accurate filing system, ensuring all Personnel records are in place, including personal data, tax information, attendance records, and other benefit information.

Maintain HR related correspondence,

Provide information during auditing, and

Collate upload accident reports COID sites and submit forms.

Keep track of changes in employee status. This includes employee transfers, wage and benefit changes, address changes, license or certifications and reason for termination.

Compliance with WCA requirements wrt:

Completion of forms and submission

Company reporting requirements

Follow-up on progress of claims on-line (COID)
Compliance with NBCRFI requirements wrt:

Submit leave forms and sick leave to NBCRFI
Administration of Leave/Sick leave and Wellness Fund.

Check the VIP clocking times on a weekly basis to ensure correctness, and place the times in a visible area for the Operational staff to check and verify.

Check the Earnings Analysis on a monthly basis to check the correctness thereof before the employees are paid (Check Unpaid Absences, Overtime and deductions)

Fleet Management

Maintain accurate records for all vehicles with regards to:

Accidents

Distribution and monitoring of Fuel Cards

Driver’s

license records

Maintenance records of vehicles

E-tags

Ensure all records are filed in a suitable and orderly manner

Liaison with Transport providers with regards to all leased vehicles

Ensuring all vehicles licenses are up to date.

Creditors Function

Ensuring accuracy of invoices and deliveries

Capturing of all invoices on SAP

Liaison with Head Office with regards to payments of creditors

General Function

Maintaining an effective and up-to date filing system for hr, fleet and accounts

Admin related Ad-hoc requests. Any other function that may be asked of you from time to time that may not be within your scope of work.

Health and Safety

Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.

Participate in safety forums created by company for example safety meetings and safety talks

Report all safety incidents to the relevant people

Discuss all safety incidents

Follow-up on any activities assigned through safety meeting/committee/representative/management

Attend safety education and refresher programms

Comply with safety policies and procedures at workplace

Distribute safety information as and when required
Wear protective clothing all the time

Minimum Qualifications and Experience

Matric

HR/Office Administration qualification

Minimum 2 years HR/Office Administration experience

Computer literacy e.g. MS office, time management system - Easy-Roster, SAP or related

Knowledge, skills and attributes

G4S Policies and Procedures

General administration

Human Resources

Communication

Computer Literacy

Time Management

Accuracy and attention to detail

Deliver great customer service
good judgment, attention to detail and confidentiality

Supporting and Working with Others

Acting Professionally

Work under Pressure

Meeting deadlines

How to Apply

For more information and job application details, see; G4S Expression of Interest- Administration Clerk (Pretoria) Jobs in South Africa

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