Future Options Consulting Administration Officer Jobs in Uganda

Future Options Consulting Administration Officer Jobs in Uganda

Company Profile :

The European Union Emergency Trust Fund (EUTF) and the German Ministry for Economic Cooperation and Development (BMZ) have commissioned the Gesellschaft für Internationale Zusammenarbeit (GIZ) with the programme “Supporting Refugees and Host Communities in Northern Uganda”.

The main objective of the programme is the improvement of the inclusive socio-economic development of refugees and the host population within the three districts of Northern Uganda, namely Arua, Adjumani and Moyo, which are amongst the districts with the highest percentage of refugees. The programme combines the support to the district local government structures, efforts to create income and employment and the support for agricultural activities.

Key Responsibilities

The Administrative Officer is responsible for;

Providing administrative services for the program (e.g. procurement of office material, keeping of records and time sheets, Leave Management, etc.)

Meeting the administrative needs of the office independently, with a minimum of intervention

Managing the support and administrative staff at the programme office

Ensuring that financial and administrative regulations are complied with.

Specific Tasks

Ensures that information is exchanged between project/programme staff, partners and other institutions

Accompanies the project/programme manager or other team members to meetings if necessary

Prepares and organises internal meetings.

Is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.)

Coordinates with the GIZ office on the mode of service delivery

Ensures that computers and software function properly

Monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines

Is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules

Manages confidential files, specifically in the areas of personnel and finance.

Finance and accounting

Helps prepare programme budget planning

Helps monitor expenses in accordance with the budget

Manages and monitors the monthly accounting and financial plans

Supports the Finance Manager in Cash Flow Monitoring

Helps prepare Grant Agreements and Financial Agreements

Is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers

Initials cash withdrawals

for various projects

Carries out spot checks of the cash and bank book

Checks requests for funds before release
Audits project accounting

Other duties/additional tasks

Monitors and coordinates the Admin Officers in the regional GIZ Office in Arua
Performs other duties and tasks at the request of management.

Qualifications

University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)

Professional Qualification in Accounting, CPA, etc.

Professional experience

At least 3-5 years’ professional experience in a comparable position

Experience in staff management

Other knowledge, additional competences

Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

Madi and/or Lugbara Language skills are an asset

Knowledge of German is an asset

Excellent communication and organisational skills

Excellent time management skills and ability to multi-task and prioritise work

Attention to detail and problem-solving skills and team player.

In-depth understanding of financial planning and accounting

Broad experience of management and administration

Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

How to Apply:

Interested candidates should submit an application letter and a CV to:
The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road,
P.O. Box 34934,
Kampala, Uganda or by email: hr@futureoptionsug.com. (Please include the title of the position for which you are applying in the subject line of the email).

Applications should be received by 6th May 2019.

Only the shortlisted candidates will be contacted

For more information and job application details, see; Future Options Consulting Administration Officer Jobs in Uganda

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