Future Options Base Finance Uganda Jobs
Future Options Base Finance Uganda Jobs
Company Profile The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH is owned by the Federal Republic of Germany with operations in many countries around the world, including Uganda.
GIZ implements commissions for the German government and other national and international, public and private sector clients within the framework of the international cooperation between the Federal Republic of Germany and the Government of Uganda.
Promotion of Renewable Energy and Energy Efficiency Programme (PREEEP) The Energy Programme is implemented on behalf of the Government of Uganda, the German Federal Ministry for Economic Cooperation and Development (BMZ), the BMZ’s German Climate Technology Fund (DKTI), the Dutch-German-Norwegian-British-Swiss- Swedish Partnership “Energising Development” (EnDev), the German Federal Ministry for the Environment, Nature Conservation, Construction and Nuclear Safety (BMUB) and the European Union.
A total of five Technical Cooperation projects are implemented under the Energy Programme: PREEEP itself, the Pro-Mini-Grids Project, EnDev Uganda, a Climate Change Project and recently a new project titled Community Clean Energy Uganda was launched PREEEP is implemented by GIZ and the Ministry of Energy and Mineral Development (MEMD) and aims at improving the framework conditions for access to clean energy in rural and peri-urban areas.
Key activities in your role will include:
Cash & Bank Management:
Responsible for finance at base level by ensuring the respect of ACTION AGAINT HUNGER financial procedures related to cash management and bank transactions;
To make payments, advances and transfers, ONLY if the Procurement Request and Supplier have previously been duly approved by the Field Manager;
Make sure advances are cleared within 48 hours and no advances are outstanding at the end of the month;
Record all the transactions in accounting book/SAGA.
The ledgers should be updated on a daily basis to be able to deal with cash control at any time and bank reconciliation;
Responsible for making follow-ups on advances and transfers & keep all bills in the folder relative to the specific month;
Ensure each transaction is justified by an appropriate invoice/receipt, and to ensure the quality of receipts (name, patent number, stamp, description, date, amount etc) included the procurement file;
Comply with purchasing procedures upon remitting advances and inform the logistics department of purchasing procedures and of data required on the invoices.
Update bank signatory, and process bank transaction as authorized in Cash Management Policy
Cash Projection:
Compile the cash forecast of each department and send to Finance Co through Field Manager for validation;
Ensure that there is budget for the expenses being requested;
Ensure that only expenses included in the cash forecast are being carried out;
Control with the Field Manager and Base Logistician that the PRs are properly filled in with correct budget codes, and are properly recorded and followed up until payment.
Accountancy
Ensure the good quality of accountancy: budget lines, accounting codes, project codes, descriptions…
Submit monthly accountancy closure to Kampala finance at the end of the month (latest 2nd day of following month);
Organize a checkup session of budget lines with the Program Managers;
Send accountancy bundle to Kampala Finance: saga backup, the signed cash control, list of advances outstanding, bank reconciliation, originals of all receipts attached to the procurement file. In case some documents are missing, a short explanatory note should be joined.
Prevent and manage fraud & corruption in base level
Identify risks
of fraud and corruption in his/her base of competence and with the support of Field Manager setting up preventive and monitoring mechanisms.
Making his/her team aware of the risks of fraud and corruption
Alerting the Field Manager to cases of fraud and corruption and undertaking corrective action
Putting in place and monitoring recommendations arising from the day-to-day control and audit
Administrative Follow-up of Yumbe Staff:
Keep the database on staff updated: make sure all documents are in the local employees’ individual files and check that all files are complete with support of receptionist
Organize the process of recruitment with the Program Managers and participate in interviews;
Prepare employment contracts and send to Kampala all the documents for the employee’s personal file.
Make sure no one takes a position before signing the contract. Request ID & insurance for new staff.
Follow up of staff contracts: keep a list of end-of-contract dates for the base’s employees, discuss with Program Managers about renewal or not;
Follow up of staff related to workmen’s compensation and NSSF, prepare and remit PAYE, NSSF & LST in the specified periods and preparing accident reports at work plus taking necessary steps in case of death or to end a contract; (PAYE and NSSF for Yumbe).
Prepare monthly salary data and send to HR Coordinator through Field Manager for validation;
Maintain proper filing systems for all documents related to Administration in the base.
Follow-Up of Annual Leave:
Update monthly follow-up of annual leave & sick leave with support from receptionist and share with HR Kampala
Submit annual leave requests (for the number of days accrued) to the Field Manager or if the Direct supervisor has signed it;
Make sure all departments plan their team’ leave.
Supervision of Finance Clerk and Office Receptionist:
As direct supervisor, ensure that the staff has clear objectives and tasks on a daily/weekly/monthly basis
Evaluate performance of staff as per HR regulations
Support the staff and ensure capacity
About you
You are enthusiastically pursuing a career in Finance and HR/Administrative management
You have Bachelor’s degree or equivalent in Business Administration with At least 2 years’ previous experience in an NGO, preferably in a similar role.
Substantial knowledge of SAGA accounting software
You possess Knowledge of financial procedures.
Excellent management skills (payroll management, stress management and motivation).
Ability to train and follow up teams.
Excellent organizational and leadership skills.
Autonomous and able to take initiative.
Able to set own deadlines and meet them.
Fluent in English;
Professional computer skills, including MS Word, Excel, internet, and email.
How to Apply:
Send your application to; recruitment@ug-actionagainsthunger.org
All applicants must attach a cover letter and an updated resume in one file attachment (Word or PDF).
Any email larger than 2MBS will not be considered.
Closing date for applications is 17th May 2019.
For more information and job application details, see; Future Options Base Finance Uganda Jobs
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