Fred Hollows Foundation Operations Officer Jobs in Ethiopia

Fred Hollows Foundation Operations Officer Jobs in Ethiopia

About You

Strong communication skills including fluency in written and spoken English. high sense of integrity, ethics and confidentiality; willingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing agreed solutions, strong analytical skills

Effective problem-solving skills; good interpersonal skills to establish effective working relationships with internal and external partners; highly organized, detail-oriented and active listener; an excellent team player, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding contexts; ability to work independently, set priorities and support programs.

The Opportunity

Under the supervision of the Operations Manager, the “Operations Officer” is accountable for serving as the link between various departments, employees, and vendors. Responsible for functions in the offices associated with property management including IT, equipment, and logistical support to all employees.

Key Responsibilities

Collaborate with managers to devise and implement strategic administrative improvements.

Coordinate the use and organization of office space.

Provide administrative support such as preparing correspondence, forms, and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.

Support the Operations manager in managing outsourced services (IT, cleaning, and security contracts).

Oversee facility management and maintenance (office, warehouse and vehicle rentals, office cleaning, vehicle maintenance etc.)

Follow up with timely renewal of property leases and agreements.

Organizing conferences and organization’s events and programs and maintain office schedules and calendars.

Assist in the preparation of the admin budgets for review by the Head of Finance & Operations.

Support inventory of office stationery, office supplies & equipment &

update stocks control list.

Support staff on basic IT requirements to ensure that work is not interrupted.

Provide workshop logistics, setting up of workshop venues and travel arrangements for FHF staff and visitors.

Oversee all the office logistical support which includes flight reservations, accommodation reservations, visa processing etc.

Manage requests for office drivers for FHFE staff during field work road trips.

Maintain and update database for accommodation and vehicle hiring companies in Addis and FHFE program areas.

Operate office machinery such as computers, photocopiers, and printers; perform light maintenance and troubleshooting.

Other tasks as requested by your manager.

What You’ll Need to Succeed

At least 5 years’ experience in similar roles or office management.

Minimum of BA degree in Management, Business Administration, Business Management or equivalent required.

Experience working in a busy NGO or corporate set up.

Knowledge of computers and relevant software applications.

Knowledge of customer service principles and practices.

Interest in international development and working with multiple countries across time zones and culture, intellectually curious.

Possess time bound “Key Performance Indicators” for self and team to monitor multiple requisitions.

How to Apply

For more information and job application details, see; Fred Hollows Foundation Operations Officer Jobs in Ethiopia

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