Forum for Women in Democracy Administrator Jobs in Uganda

Job Summary

Manage, maintain and coordinate the Station’s Administrative, Finance and Front Desk Roles.

Duties and Responsibilities

Finance

Manage, maintain and coordinate all the financial activities of the Station in line with SPEAK FM’s accounting and administration standards.

Duties and Responsibilities

Bill and collect all dues for all services offered by the station in time

Account for all revenue received at the station.

Manage all station expenditures in line with the Finance Manual guidelines.

Coordinate changes and improvements in automated financial and management systems for speak FM

Prepare financial reports and other required accounting reports.

Establish and maintain appropriate internal controls and safeguards.

Interact with other sections to provide consultative support to planning initiatives through financial and management reports and recommendations.

Ensure accounting receipts and records are maintained in accordance with generally accepted standards.

Administration

Receive visitors and provide relevant and accurate information.

Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.

Monitor guests and inform appropriate employee regarding guest requests for department.

Scheduling and tracking appointments for the station team.

Handling internal communications, such as office memos.

Attend, screen and divert all incoming calls and forward messages to appropriate staff.

Ensure neat and clean front office area and maintain a welcoming environment for both employees

and customers.

Maintain and manage records and documents for the office.

Request, store and account for the office supplies and stationery.

Manage bills for the station

Qualifications and experience required

• The candidate should have an Ordinary Diploma. A degree in business administration, or accounting, is an added advantage.

• Administrative skills including knowledge and use of computers is an essential requirement

• Basic skills and experience in Accounting and Front Office management is a must

Key competencies

• Knowledge of finance, accounting and administration

• Excellent written and verbal communication skills

• Interpersonal skills

• Attention to detail

• Strong ability to multitask

• Excellent organizing and planning skills
It is desirable that candidates know both Luo and English. However, lack of knowledge of Luo will not be a determinant for suitable candidates.

How to Apply

For more information and job application details, see; Forum for Women in Democracy Administrator Jobs in Uganda

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