ForAfrika Grants Manager Jobs in South Sudan

ForAfrika Grants Manager Jobs in South Sudan

Purpose of Position:

The Grants Manager is a full-time position and will be based in Juba, South Sudan. S/he will provide leadership for all donor project and sub granting activities. S/he will will be responsible for all donors reporting, budget preparation and monitoring, project compliance.

S/he will establish and manage the grants system, policies and procedures for the project and ensure adherence to ForAfrika and donor requirements. S/he will collaborate closely with other technical and finance staff to ensure quality technical and financial grant programming.

The Grants Manager will supervise 2 Grants Accountants and a Grants and Partnership Specialist. He will report to the Director of Finance and Grants.

Duties and Responsibilities:

General Grants Management

Oversee if the grants are implemented according to the operational and financial needs of ForAfrika

Managing and supporting the grants requirement and implementation for the organization

Identify and develop strategies to optimize the grants administration process

Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring the smooth completion of work responsibilities.

Lead the preparation of invoices, invoice reconciliation, accounting, reporting, and other administrative functions to ensure the successful execution of the grant activities.

Analyze the budget trends and make recommendations for cost control and reduction for various grants.

Provide detailed reports to the donors and the SMT with respect to the project’s progress.

Monitor paperwork and other related documents connected with grant-funded programs

Maintain records of all payments and receivables and prepare monthly records for all grant-related activities.

Provide training to the new staff on grants management and reporting requirements

Support with the preparation of the donor income tracking sheet. Ensuring all invoices and income are tracked.

Support the program team with the development & review of project budgets as and when there are calls.

Taking the lead in the preparation & review of the grant cash flows for all new grants and addendums.

Taking the lead in the provision of information during Project Audits, spot checks, and reviews.

Ensuring compliance with the grants agreement by carrying out thorough reviews of all grant documents.

Ensuring project kick-off meeting takes place

Sub Granting

The Grants Manager will be responsible for the day-to-day management of the project’s grants program;

Establish and maintain a grants management system for the distribution of project subgrants, under the direction of the Director of Finance and Grants;

Manage and document granting process from applications and selection (using review committees), completion of pre-award assessments, award negotiation and management, monitoring and closeout;

Identify and assess potential grantees, choosing the appropriate mechanism (Standard award, Fixed Amount Award, and or Cost Reimbursable) as needed;

Issue and manage the grants provided by the project; monitor all phases of awards, including assessment of technical progress, performance, and deliverables;

Ensure grant compliance with ForAfrika and donor regulations;

Finalize and implement

project Grants Policies & Procedures in line with ForAfrika templates and requirements;

Liaise closely with technical staff to ensure programmatic monitoring and achievements;

Liaise closely with the Finance Manager to ensure smooth financial disbursements and processing;

Ensure overall accountability for subgrant funds;

Maintain comprehensive grant files;

Facilitate donor approval of grants as required;

Prepare reports on the grant’s progress for staff, and donors as needed;

Manage and update monthly grants deliverables and financial tracking;

Monitor and evaluate the performance of grantees;

Perform site visits to grants to assess progress and provide support;

Ensure grant compliance with donor regulations; assisting other technical staff in addressing award-related issues, ensuring that the financial controls and systems comply with generally accepted accounting practices and meet donor rules and regulations;

Ensure grantees adhere to financial reporting and documentation requirements, in coordination with the Finance Manager;

Ensure training is provided to grantee staff including post-award training in donor regulations and award management;

Provide leadership in strengthening financial and administrative systems in public sector subgrant recipients;

Oversee the Grants Management Database and ensure it is updated;

Other duties as assigned by the Director of Finance and Grants;

Required Qualifications:

Bachelor’s degree required, Master’s degree in Management, Accounting, Finance, Public Health, International Development, or related field preferred.

Minimum seven (7) years’ experience in grants management and/or programming.

Minimum five (5) years’ experience working on multi-donor funded projects including USAID, UN, BMZ, EU funding, and reporting.

Demonstrated interest in and experience in organizational or individual capacity building and/or training.

Experience with multi-donor-funded projects and familiarity with rules and regulations.

Demonstrated knowledge of granting procedures, from grant start-up, and award management, to close out.

Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.

Demonstrated attention to detail, ability to implement procedures, meet deadlines and work independently and cooperatively with team members.

Ability to work independently, take initiative, and manage various activities in a team setting with minimal supervision.

Strong time management/task prioritization skills.

Excellent oral and written English communication skills.

Extensive knowledge of Microsoft Excel, Microsoft Word, PowerPoint, and Access;
Financial and Information Technology Systems –

Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, SUN Accounts system preferred.

How to Apply

All interested candidates should send their CV's to recruitment.sa@forafrika.org

Find daily jobs in South Sudan. Jobs - South Sudan jobs. Search our career portal & find the latest South Sudan job positions, career opportunities & jobs in South Sudan.

Jobs in South Sudan - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in South Sudan.

Find your dream job from 1000s of vacancies in South Sudan posted and updated daily - click here!