Food for the Hungry Administrative Assistant Jobs in Kenya

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty.

To provide Administrative and secretarial support to ensure that the FH Kenya office operations are well maintained.

Responsibilities

Key result # 1 – Executing reception and administrative duties

Greet visitors and direct them to the appropriate persons, answer telephone calls, route calls and take messages.

Ensure timely payment of bills of all telephones, courier services and taxis.

Requisition and maintain an adequate supply of all stationery.

Monitor servicing of office machines and report to the supervisor if servicing is due.

Ensure that office and office equipment are clean and that staff are provided with refreshments.

Key result # 2 - Handling logistical duties

Make travel arrangements for FH personnel, including securing visas and other travel requirements.

Circulate itineraries to donors and other visitors.

Prepare payment authorization forms, purchase requisitions and other official documents related to various field office operations.

Ensure that (postal) packages are correctly addressed and sent out to the correct destinations either by post, DHL or other means.

Arrange accommodation and travel for visitors, sponsors or donors visiting the FH Kenya Office.

Key result # 3 - Providing secretarial services to staff

Provide a variety of secretarial services like writing and editing letters, arranging appointments and maintains FH’s general email address list, forwarding communication to concerned staff for

action.

Set up and maintain a proper filling system for specified departmental documents.

Issue cheques to suppliers as per set guidelines.

Key result # 4 – Offer support to staff

Provide support in the organisation of workshops and trainings. Ensure proper storage of programme assets in the office/containers/warehouse.

Provide additional services, as required, to contribute to the overall effectiveness and efficiency of program/office operations.

Qualifications

Vibrant personal relationship with Christ

Good interpersonal skills

People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.

Analytical and problem solving skills

Attention to details and high level of accuracy

Effective verbal and listening communication skills

Strong working knowledge of computers and MS Office Suite

Diploma in Secretarial studies or related discipline plus two years of working experience within a similar or comparable environment.

How to apply

Interested and qualified candidates should send their applications (clearly indicating their current or expected salary), updated CV with three referees, day telephone contacts to:

Human Resource Manager
Email address:
hr-fhkenya@fh.org

latest by 27th April 2018. This is an urgent position and applications will be shortlisted as they are received.

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

Click here to post comments

Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Kenya.

Army Jobs - Navy Jobs - Military Jobs

Scholarship 2024/25

Current Scholarships 2024/2025 - Fully Funded

Full Undergraduate Scholarships 2024/2025

Fully Funded Masters Scholarships 2024/25

PhD Scholarships for International Students - Fully Funded!

Funding Opportunities for Journalists 2024/2025

Funding for NGOs 2024/2025

Funding for Artists 2024/2025

Funding for Entrepreneurs 2024/2025

✅Over 4500 Current Fully Funded Scholarships for International Students

✅ Undergraduate Scholarships 2024

✅ Masters Scholarships 2024

✅ PhD Scholarships 2024 Click Here!

Free Scholarship Newsletter --- E-mail Address

First Name

Then Don't worry — your e-mail address is totally secure. I promise to use it only to send you Advance Africa Newsletter.