Flexi-Personnel Legal Secretary | Administrative Assistant Jobs in Kenya

Flexi-Personnel Legal Secretary | Administrative Assistant Jobs in Kenya

Job Purpose

The legal secretary/administrative assistant is tasked with performing secretarial and administrative duties such as managing client files (predominantly litigation), basic office management, scheduling appointments, and assisting the Advocates.

Key Responsibilities:

Managing client files.

Preparing proposals and responses to RFQs and drafting Terms of Engagement.

Maintaining the bring-ups diary and ensuring routine follow-ups.

Drafting letters and other documents and dispatching them by email and/or to the courier as directed.

Petty cash management.

Overseeing the reception.

Requisitioning and ensuring the purchase of office supplies.

Supervising the office cleaner and courier.

Administration of the general email address.

Administration of the Little Cab account.

Keeping track of:

Medical and PI insurance

Advocates’ practicing certificates and CPDs.

Rent and service charge due dates.

Paying expenses such as airtime, electricity, water, etc.

Following up on repairs that are required in the office.

Education Qualification, Experience, Skills, and Traits

Bachelor’s Degree or Diploma in Business Administration, Management, or any business or secretarial-related field.

At least 2 years’ experience of proven work in an Office assistant or secretarial role in a busy progressive law firm with three or more advocates.

Articulate/well-spoken.

Skilled in file and email management, operating office equipment, and handling digital files. Ability to coordinate with staff, vendors, and advocates.

Customer-centric attitude.

Organization and time-management skills, with the ability to prioritize tasks.

Excellent communication.

How to Apply

For more information and job application details, see; Flexi-Personnel Legal Secretary | Administrative Assistant Jobs in Kenya

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