Finpact Development Foundation Finance & Admin Officer Jobs in Nigeria
Finpact Development Foundation Finance & Admin Officer Jobs in Nigeria
Job SummaryThe Finance and Admin Officer plays a key role in managing and delivering the Finance & Admin portfolio, dealing with a range of scenarios in administration and working with the Finance & Admin and HR Managers in creating and maintaining high level financial / HR performance in the organization.
Under the direction of the Finance & Admin Manager, the Finance & Admin Officer supports the Finance and Admin department to achieve organizational goals and to ensure that the organization’s compliance obligations are met.
The ideal candidate possesses a solid ethical framework and understanding of confidentiality, and has demonstrated integrity, accountability, and strong work ethics.
Specific Responsibilities
Finance:
Providing support to the Finance & Admin Manager in processing invoices.
Keep the accounts filing system up to date always and ensure good record keeping.
Perform accounts payable functions and manage petty cash.
Process all incoming invoices and distribute to appropriate staff for approval.
Verify completeness and accuracy of all vouchers, requests, and employee expense reports.
Reconcile invoices to records.
Comply with established internal control practices and procedures to ensure proper management of financial transactions.
In conjunction with the Finance & Admin Manager, will be responsible for reviews of all internal financial controls and the improvements on our organizational processes
Provide general accounting support in the state office.
Human Resources:
Assist in compiling and storing relevant personnel, financial, and administrative data while ensuring integrity, accuracy, and completeness.
Assist in the hiring process by helping the recruitment team members post job ads, schedule interviews, collect and file applications and candidate information.
Support the onboarding process for new hires by participating in orientations, preparing informative materials, and facilitating training sessions to ensure new employees are fully aware of contract terms and organizational processes.
Maintain employee personnel files and conduct ongoing audits to ensure compliance.
Logistics and Administration:
Adheres to and supports the implementation of our organization’s policies, procedures, and guidelines.
Supports in communications, information management and coordination, as needed.
Manage the logistics of meetings, take minutes of meetings, and disseminate same in a timely manner.
Responsible for travel and accommodation arrangements for guests and staff by liaising with the security and operations team.
Support in organizing all trainings, meetings, workshops, events, and other activities.
Maintain an accurate inventory of office supplies, stationery, consumables and be responsible for re-stocking when office supplies are running low.
Handles all logistical aspects of events and workshops, including
liaising with relevant focal persons at the event venue, tracking number of participants, participant sign up, support agenda development and any other responsibilities assigned.
Ensure asset register is updated regularly with information on purchase and transfer of items.
Oversee the activities of the drivers, security and janitors.SA
Requirements
Bachelor's Degree in Finance, Accounting, Business/ Public Administration or Human Resources.
At least two years of related experience, preferably in a consulting or nonprofit environment.
Two (2) years of relevant work experience in a comparable NGO, in at least three of the areas below:
financial accounting, monitoring and reporting, budget planning, processing of transactions, use of financial management systems, audit;
asset management; document and information management; operating IT systems (Office, Word, Excel, PowerPoint, Outlook, etc.) and provision of basic support.
procurement of goods and services,
human resource support;
event organization, travel organization.
Knowledge, Skills & Abilities:
Excellent computer skills and superior knowledge of all MS Office Suite programs; accurate reporting skills.
Ability to utilize software and work with databases; some experience preferred.
Ability to multi-task, meet pressing deadlines and anticipate needs.
Ability to maintain confidentiality.
Ability to work independently and autonomously.
Ability to meet deadlines and coordinate work with others.
Excellent verbal, written, and in-person communication skills.
Excellent planning, organization, interpersonal, and customer service skills
Excellent problem solving, inter-personal skills, and attention to detail.
Ability to adapt and adjust in changing environment.
How to Apply
Interested and qualified candidates should send their CV and a Cover Letter detailing their relevant experience and qualifications to: jobs@findef.org using the Job Title as the subject of the mail.
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