Finance & Administration Assistant NGO Jobs Kenya

Finance & Administration Assistant NGO Jobs Kenya


Finance & Administration Assistant Job at Concern Worldwide

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Job Summary:

The incumbent will be responsible for a variety of financial and administrative tasks and responsibilities that ensure the efficient and effective running of Marsabit Office programme support operations in compliance with Concern’s policies and procedure

Responsibilities:

  • Issuing of cash in line with Concern’s procedures & policies.
  • Recording all transactions on an excel cashbook on a daily basis.
  • Filing all associated paperwork associated with such transactions.
  • Ensure floats are cleared promptly
    Ensuring the cashbox is stored securely during cash hours.
  • Ensuring cash is available in various suitable denominations.
  • Conducting daily cash counts, reconciliation and reporting in case of any discrepancy
  • Preparation of weekly cash counts for each currency at week-end reconciling cash balances to cashbook balances – ensuring all codes are fully input.
  • Updating mpesa payments in the Mpesa book and Cashbook
  • Receiving, printing, facilitating review and approvals, scanning and sending/emailing documents between field offices (Maikona, North Horr, Illeret & Moyale)
  • Assist in photocopying & scanning of administration and finance documents
    Organizing staff and visitors’ accommodation in Marsabit and preparing payment requests for the same
  • Monitoring of office supplies to ensure adequate supply and proper usage including field ordering and updating the stock card
    Warehouse/stores management including ensuring that the store /warehouse are kept clean and tidy
  • Monitoring electricity
    consumption and loading units
  • Responsible for office cleanliness and security by supervising the Office cleaner and Security Guards

    Requirements for the Job

  • Professional certification ACCA/CPA level
  • A Diploma or Degree in Accounting, Finance, Business or Public Administration or relevant field will be an added advantage.
  • At least one (1) years’ experience in a similar role
  • Knowledge of and competency in common finance/accounting and administration processes and procedures
  • Proficiency in the use of MS Office
  • Excellent communication, interpersonal, planning and organization skills
  • Ability to operate office equipment e.g. printer, scanner, photocopier, shredder etc.
  • Fluency in English and Kiswahili. Fluency in the local language is preferred.
  • A proactive self-starter and achiever

    How to Apply:

  • Interested candidates, who meet the above requirements, should send a CV and Cover Letter only to nairobi.hr@concern.net with the subject of the email as ‘Administration Assistant – Marsabit’. The closing date for applications is Sunday, 30th September 2018.
  • Each application must include at least three referees who can validate technical expertise.
  • Telephone contacts must be submitted with the application.
  • Only shortlisted candidates will be contacted for interview.

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