FHI 360 Procurement and Contracts Officer Jobs in South Sudan
FHI 360 Procurement and Contracts Officer Jobs in South Sudan
Basic Functions: With operational supervision from the Director, Finance & Operations, plan and implement systems and policies that guide all operations related to procuring supplies and services (in accordance with FHI 360 policy, USAID policy and other donor policies) in support of South Sudan projects, both domestic and international sourcing.
S/he will also manage grants and contracting functions, including contracts with consortium partners and agreements with funders and sub agreements management with implementing agencies.
Duties and Responsibilities:
Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
Implement procurement policy and systems for procurement at Juba and the hubs.
Undertake tendering, evaluation, placement and monitoring of a portfolio of South Sudan Offices procurement.
Support the planning and coordination of central procurement activities, including storage and delivery.
Assist in the training of staff in procurement rules and processes and record keeping.
Monitor procurement processes and compliance with procedures at Juba and field level.
Coordinate formal bids and request for proposal (RFPs).
Review and assist in the development of specifications, terms and schedules.
Prepare specifications, compare bids received and present recommendations on purchases to management.
Prepare specifications required for various supplies and make them available to suppliers.
Adhere to all required procurement budgets and donor purchasing guidelines, policies and controls on procurement.
Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
Drive continuous improvement in all aspects of the procurement process
Maintain procurement files and other documentations.
Review sub-agreement and subcontracting implementation activities and contractual arrangements to ensure they meet with donor and organizational regulations.
Interpret and apply funding regulations to ensure that all policies and procedures and federal procurement and contracting requirements are met for
sub-agreement and subcontracting activities.
Provide support to other staff to ensure project-wide understanding of contractual issues.
Implements procedures for projects to ensure that adequate records and audit trails are maintained.
Keep current with changes in contractual regulations.
Provide support on special projects within C&G.
Perform other duties as assigned.
Knowledge, Skills and Abilities:
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Knowledge of and experience with donor contract, cooperative agreements, and grant regulations.
Ability to research and evaluate technical proposal and make appropriate recommendation.
Ability to comprehend and make inferences from technical materials and equipment.
Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
Technical understanding of office and other mechanical and electrical equipment.
Good analytical, numerical and problem solving skills.
Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
Work independently with initiative to manage high volume work flow.
Perform detail-oriented work with a high level of accuracy.
Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Record keeping, report preparation, filing methods and records management techniques.
Excellent written, oral and interpersonal communication skills with ability to work as a team member.
Ability to travel a minimum of 25%.
Qualifications and Requirements:
BS/BA degree in relevant field with 3 – 5 years of relevant procurement experience.
Or MS/MA degree in relevant field with 1 – 3 years relevant procurement experience.
Familiarity with donor-funded procurement rules and regulations is required.
Experience with USAID procurement and contracting mechanisms is an advantage.
Demonstrated success in multicultural environments is an advantage.
How to Apply
For more information and job application details, see; FHI 360 Procurement and Contracts Officer Jobs in South Sudan
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