FHI 360 Operations Manager Jobs in South Sudan
FHI 360 Operations Manager Jobs in South Sudan
Basic Functions: The Operations Manager will ensure the smooth operation of the organization’s facilities, inventory, fleet and travel management by developing, implementing and evaluating maintenance and improvement programs as they relate to the continuous operation of the organization’s transport fleet, facilities and buildings.
He/she will be responsible for effective utilization of resources including staff with diverse range of capabilities.
Duties and Responsibilities:
Plan, organize and oversee the multi-functional provisions of logistical and administrative support to FHI 360 South Sudan.
Responsible for the staff that oversee the upkeep, rehabilitation and maintenance of the entire FHI 360 facility, including the physical building structure, all mechanical, electrical, and related equipment in accordance with energy conservation and preventive maintenance programs.
Develop and ensure the implementation of programs that will provide efficient usage of the organization’s fleet and facilities.
Develop fleet administration standards and vehicle operating policies and procedures.
Prepare and present periodic management reports on operating costs with regards to facilities maintenance, travels, fleet management and related office utilities.
Prepare and present management information reports concerning operational effectiveness and service levels of contractors providing maintenance, janitorial, catering and security services.
Develop a system that will allow periodic assessment of the physical structures of FHI 360 South Sudan and prepare assessment report for Management.
Assign and verify completion of all repairs, replacement, renovation projects of FHI 360 South Sudan facilities and equipment and ensure quality of work.
Plan and execute re-allocation of office space in consultation with supervisor and Senior Management.
Ensure the maintenance and tracking of inventory/stock of all office equipment, expatriate household equipment, Furniture and Fittings, and coordination of state offices inventory records, request replacements or new supplies.
Make periodic visits to field offices of all FHI 360 South Sudan projects, and from time to time, to its
partners or implementing agencies, to provide administrative support, advise and build the capacity of FHI 360 South Sudan partners.
Manage all the staff with responsibilities within the administration, facilities and fleet management teams.
Perform other relevant duties as assigned.
Knowledge, Skills & Attributes:
Demonstrated ability working on complex activities simultaneously
Ability to supervise, maintain confidentiality and use sound judgment on sensitive matters.
Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
Ability to develop effective work plans and priorities in order to meet business objectives.
Demonstrated expertise in building effective relationship with key internal customers and other key stakeholders.
Demonstrated expertise in negotiation, conflict resolution and stakeholder management.
Technical understanding of office equipment and building construction and maintenance.
Good analytical, numerical and problem solving skills.
Ability to adapt easily to changing needs and patterns of work.
Good report writing and documentation skills
Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
Ability to identify and resolve problems in a timely manner.
Ability to manage tight deadlines and deliver high volumes of work with minimal or no supervision.
Ability to travel on a regular basis (up to 40%).
Qualifications and Requirements:
BS/BA in Business Administration, Engineering, Estate Management or related field and a minimum of 7 years relevant experience with at least 3 years of supervisory experience in operations, maintenance, and/or administration of facilities/fleet management.
or MS/MA in Business Administration, Engineering, Estate Management or related field and a minimum of 5 years relevant experience with at least 3 years of supervisory experience in operations, maintenance, and/or administration of facilities/fleet management.
Other relevant professional/management certifications, familiarity with donor-funded procurement rules and regulations (particularly experience with USAID procurement regulations) would be an advantage.
How to Apply
For more information and job application details, see; FHI 360 Operations Manager Jobs in South Sudan
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