FHI 360 Grants and Finance Officer Jobs in South Africa
FHI 360 Grants and Finance Officer Jobs in South Africa
The Contracts and Grants Officer will be responsible for the drafting and administration of sub awards, consultant’s contracts, letter of agreements and purchase orders. S/he will provide assistance to the Contracts and Grants Manager (CGM) on sub award-making processes, including issuance of annual programme statements, request for applications, request for proposals, review of applications, negotiations with applicants, selection of sub awardees, and close out of completed grants.
In addition, assist in ensuring efficient grants and contracts management and monitoring on compliance with USAID rules and regulations.
Responsibilities
Grants:
Assist the CGM with issuance of Annual Programme Statements, preparations for grant selection process, pre-award survey and award negotiations;
Maintain productive relationships with client / partner grant officers, agreement officers, and contract administrators; o Assist the CGM with drafting, administering and closing of grant agreements.
Undertake pre-award assessment process and ensure both acquisition and assistance type of organization have the capacity to appropriately receive funding
Assist with cost analysis of proposal and application budgets for cost realism –budget reviews
Assist to convert proposal and application budgets into Sub-award Financial Report budget format or payment and deliverable schedule
Assist to track grantee cost share contribution for each sub-recipient as appropriate.
Assist in review of grantee financial reports and providing feedback for appropriate corrective action
Ensure the implementation of Special Award Conditions (SACs) that were included in each award agreement
Develop and maintain tracking systems on other identified sub-recipients' compliance issues
Provide training and orientation to sub recipients on donor rules and regulations in line with the grant agreement. as well as the organization's policies and procedures.
Liaise with Finance to track and update Sub-award Tracker (SAT) with all sub-recipient information and circulate monthly.
Generate monthly subs budget to actual
reports and circulate to respective staff
Monitor the budget revisions thresholds for sub-recipients and ensure amendments to subagreements are developed and processed in a timely manner as need
Facilitate the sub-agreements' close out process o Conduct compliance assessment in line with grant agreement and rules and regs
Contracts:
Assist in the development of contractual documents;
Standardize administrative procedures for efficient award and sub award management; o Assist the CGM with reviewing and negotiating critical award terms and conditions;
Maintain sub-contract files and keep the CGM up to date on sub contract status and any contract compliance issues;
Review of contractor budgets for reasonableness, allocability and allowability of all costs and line items;
Verify and ensure contract support documentation is complete;
Assist with drafting of consultants’ contracts and Letters of Agreements;
Manage and update the contractual tracking tool and provide periodic status reports;
Coordinate and consolidate responses to contractual requests from sub awardees and consultants;
When required, assist the finance team with reviewing relevant contract invoices and raise any issues related to payments;
Collaborate with the finance staff to monitor sub awardees performance.
Requirements
Minimum of 5+ years’ experience in a position of grants and contracts for the Federal Government acquisition system or a Non-governmental Organization (NGO)
At least 5 years of negotiating experience and direct management of a diverse portfolio of complex contracts and other agreements.
Comprehensive knowledge of donor (USG and non-USG) rules and regulations including but not limited to USAID, DHHS, DOE, etc.
Experience in USG acquisition and assistance process.
Experience working in a not-for-profit or non-governmental organization (NGO) Experience working with international donors.
How to Apply
Interested and qualified candidates should apply online by 7th August, 2019.
For more information and job application details, see; FHI 360 Grants and Finance Officer Jobs in South Africa
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in South Africa.
