FHI 360 Finance and Administrative Officer (Hubs) Jobs in South Sudan
FHI 360 Finance and Administrative Officer (Hubs) Jobs in South Sudan
Basic Functions: This position will report to the Finance Manager and will be responsible for accounting and finance and overall administration for the hubs and ensure compliance with the contractual requirements of South Sudan’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles.
Duties and Responsibilities:
Provide main support with problem resolution on cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the hubs.
Ensure the accurate keeping of all books of account for the hubs, including checking account, equipment and supply registers and all accounting records.
Prepare monthly and annual financial reports, including financial status of subprojects account activities.
Oversee contractual issues for the hubs.
Ensure continuous flow of funds to hubs and to sub recipients.
Provide support to and coordinate the FHI 360/South Sudan activities within funder guidelines and regulations.
With relevant parties from programs, finance and contracts and grants, develop subproject documents, work plans and budgets.
Oversee capacity building activities and other support to implementing agencies (IAs) in the focus hubs.
Working closely with the Operations Manager, serve as point of contact for logistical and administrative needs for the hubs.
In close collaboration with the Operations Manager, coordinate all administrative support services for the hubs (as relevant).
Keep proper office records/filings as appropriate.
Coordinate travel details/logistics for the staff, consultants and TDyers’ for the hubs including booking hotel accommodations and arranging for airport and hotel pick-ups.
Provide logistic support for workshops and trainings.
Coordinate all records/storage of supplies.
Perform other duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of local and donor contractual requirements and regulations
Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
Budget development skills with multi funding sources and general ledger skills.
Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Report on variances and status on regular basis.
Work independently with initiative to manage high volume workflow.
Routine coordination with FHI 360 employees and consultants, on-site and in the field.
Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.
Must have report writing skills and be able to communicate with impact.
Strong organizational skills and ability to prioritize and handle pressure situations.
Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Time management skills, both in planning and organizing work to meet deadlines.
Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
Ability to travel a minimum of 25%.
Qualifications and Requirements:
BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.
Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1 – 3 years relevant experience.
Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.
Experience in providing administrative support to an international organization is an advantage.
How to Apply
For more information and job application details, see; FHI 360 Finance and Administrative Officer (Hubs) Jobs in South Sudan
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