FHI 360 Finance and Administration Director Jobs in Uganda
FHI 360 Finance and Administration Director Jobs in Uganda
Job Summary: The Director of Finance & Administration is responsible for overall financial management, compliance, grants oversight, and administration.
S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems.
S/he is also responsible for donor compliance mainly for finance and operations.
S/he will be ultimately responsible for smooth running, efficient, and compliant project operations.
S/he reports directly to the Chief of Party and will be a member of the project’s Senior Management Team (SMT)
Responsibilities:
Leadership and Management
Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project;
Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development.
Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall project budget);
Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
Provide guidance to and overall supervision of the project finance, grants, administration/ operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;
Ensure that project offices are effectively managed, and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.
Financial management
Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports to ESARO.
Review the finance policies and procedures to ensure efficiency and effectiveness;
Direct timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements
Establish and maintain professional banking relations; plan and monitor weekly cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities.
Provide the project management team with monthly financial reports including overall project budget status (budget pipeline tracker), work plan budgets status, ensuring potential issues are identified and addressed;
Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
Perform final financial reviews of budgets prior to approval by Regional Office and submission to Funder.
Perform internal audits and reviews of systems and processes, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices.
Work with project management to develop and implement strong systems of internal controls to mitigate risk with a strong control environment.
Sub-award Management Oversight
Ensure adequate sub-award development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards;
Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their sub-agreements including financial management and compliance with donor regulations.
Monitor the timely submission of accurate financial and activity
reporting by sub-award recipients.
Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations
Operations Systems Quality Oversight
Assess and monitor compliance with company and donor operational policies and procedures through field visits and reports reviews;
Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter;
Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;
Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.
Problem Solving & Impact:
Decisions and actions have a direct impact on the outcomes of own department and possibly the entire organization.
Problems encountered are often complex, broad in scope, and implications are often unprecedented with no clear resolution.
Must be able to provide accurate, expert level advice to reach outcomes that will enable achievement of overall department and organization goals.
Supervision Given / Received:
Leads by “managing managers” or other direct reports in the functional area. Works under broad direction with considerable latitude for independent action.
Ability to motivate, mentor, and empower individuals to achieve expectations and goals set for the functional unit.
Typically reports to a Vice President, Senior Vice President or Executive staff member.
Education:
Master’s Degree or its International Equivalent.
Experience:
ACCA or CPA full qualification, or a graduate degree in finance management, accounting or a related field
At least 10 years of relevant experience in managing donor-funded projects
Deep knowledge and work experience in application of USAID financial management rules and regulations.
Diverse background in operations, with strong understanding of finance, administration, supply chain/procurement, human resources, information communication technology (ICT), and other project management processes;
Significant experience in building, managing and maintaining systems for financial monitoring, budget systems, and internal controls.
Experience managing and monitoring sub-awards, including international and local partners;
Excellent oral and written communication skills;
Fluency in English required;
Demonstrated strong analytical, interpersonal and multi-tasking skills.
Excellent leadership skills and demonstrated ability to manage and work effectively in team situations.
Proven ability to prepare budgets, contract/sub-contracts and donor financial reports.
Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
Ability to travel regularly to program locations;
Excellent computer skills particularly Microsoft Office applications, accounting software such as Serenic, Costpoint and internet skills.
Experience working with other US agencies and/or international governmental donors is a plus.
Travel Requirements:
10-25%
Typical Physical Demands:
Typical office environment.
Ability to sit and stand for extended periods of time.
Ability to lift 5-50 lbs.
Technology to be Used:
Personal computer, PC software (i.e. Word, Excel, PowerPoint, Visio, etc.), e-mail, telephone, printer, calculator, copy machine, cell phones, PDAs and other computing devices.
How to Apply
For more information and job application details, see; FHI 360 Finance and Administration Director Jobs in Uganda
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