FHI 360- Alive & Thrive Project Finance Officer Jobs in Ethiopia
FHI 360- Alive & Thrive Project Finance Officer Jobs in Ethiopia
Position SummaryThe Finance Officer is responsible for maintaining accurate financial records, preparing and entering all financial data in the accounting system.
Finance Officer also provides all source documents for proper approval and documentation and provides support to the operation team.
Essential Job Functions
Assume responsibility for managing financial/accounting aspects of the project daily.
Work closely with Finance Manager, Deputy Project Director/Operations and Headquarters about budgeting, fiscal monitoring, accounting, sub-award planning, and other tasks as requested.
Follow up on all financial aspects of local procurement and contracting, including processing of payments, financial monitoring, tracking, etc. as per project financial procedures.
Ensure compliance of internal and sub-contractor’s expenditures with FHI360 Alive & Thrive policies and procedures.
Provide necessary financial support to all project staff, consultants and sub-contractors and ensure timely reporting of expenses.
Specific Responsibilities
Imprest Accounting
Assume primary responsibility for processing and reconciling imprest account promptly and accurately, including the review of bank statements, bank reconciliations, reviewing all monthly payment vouchers are in order and ready to manage/post using QuickBooks online.
Ensure that imprest report is complete, individual transactions are properly documented and all accounts are reconciled prior to submission to Headquarters.
Work closely with project headquarters staff to ensure final reconciliation of imprest transactions and to resolve questions on the imprest reports promptly.
Work closely with the Finance Manage and Deputy Director/Operations to prepare cash flow and monthly projection of expenses for replenishment of field funds.
Accounts Payable and Cost
Allocation/Administration
Assist the Finance Manager in preparing and processing of Payroll.
Review and reconcile expense reports submitted by office staff and consultants for completeness, accuracy and compliance, provide feedback as necessary.
Review and analyse vendor vouchers for accuracy and compliance with Client’s and FHI 360-Alive & Thrive’s guidelines, approval procedures and billing requirements; process requests accordingly.
Assume proper allocation of expenditures to funding source and expense categories.
Ensure all financial records are complete, audit ready and stored properly.
Ensure compliance with Ethiopian Laws (including Labor Laws) and Tax regulations.
Provide support to the program team for costing of activities and budgeting.
Follow the Medical Cost reimbursement with the Insurance Company.
Work closely with the Finance Manager
to ensure all financial documents are reconciled with the supporting documents,
Prepare vouchers (Disbursements and Advances) ensuring all supporting documents are originals and accurate,
Make sure all Advance and Reimbursement requests have the Activity/Budget Code and check the availability of fund with the Operation Director,
Provide regular tracking information on the status of commitments to the Deputy Project Director/Operations,
Ensure proper allocation of expenditures to funding source and expense categories,
Make payments for the program related activities and keep accurate records of financial expenditure;
Review Workshop/Training advances settlement,
Ensure regular tracking information on the status of sub-grantees to the project management, including status of obligation, payments, advances, etc. is provided to project management,
Liaise with Government Offices in relation to the A&T project agreement, reports, etc
Assist the Finance manager on preparing the Financial Documents for annual audit or/and Internal Audit from Home Office.
Collect the monthly cash forecasts from each technical team and prepare the cash flow statement to be reviewed and sent,
Assist the budget analysis and prepare regular budget utilization report
Serve as liEaison between country office and field offices in issues related to field office budget utilization.
Assist the Petty Cash management to ensure all requests are properly handled with full supporting document,
Support the field office program team in budget preparation and utilization
Perform other duties as necessary and required by the operation team.
Job Requirements
Qualification
Education
A Bachelor’s or Master’s Degree in Accounting, Finance, or other relevant field’s.
Experience
A minimum of three years’ experience for MA holders and five years’ experience for BA holders.
Demonstrated financial management experience with a local or international organization, preferably in an international NGO;
Experience on complying with required laws, regulations and basic financial policies and procedures.
Skills and Abilities
Strong financial and accounting skills,
Proficiency with Microsoft Office including Microsoft Word and Excel
QuickBooks experience desirable
Excellent written and spoken communication skills (Amharic and English)
Proven success working under minimal supervision Ability to maintain confidential company information;
Ability to manage and prioritize a high volume of requisitions;
Detail oriented and can exercise sound judgment;
How to Apply
For more information and job application details, see; FHI 360- Alive & Thrive Project Finance Officer Jobs in Ethiopia
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