FH Ethiopia Planning, Monitoring & Evaluation Coordinator Jobs in Ethiopia

FH Ethiopia Planning, Monitoring & Evaluation Coordinator Jobs in Ethiopia

Job Summary

Responsible for the overall coordination, planning, implementation, monitoring, and reporting of the Debark Emergency Response Projects undertaken in different Woredas. He /She is responsible to coordinate program/project design, planning, monitor project implementation and to ensure the organization’s M&E system is properly applied.

The position holder also provides training and technical assistance to government stakeholder staff in monitoring and evaluation and project design. Moreover, he/she is responsible to build the capacity of project level FH staff and document, facilitate and disseminate lessons learned and reports on a regular basis.
Principal Responsibilities

Key Result #1 – Planning

Draw up plans, proposals, and budget for new projects/extensions in collaboration with all stakeholders;

Develops project planning and monitoring guidelines with the context of the Emergency response project jointly with AP Manager and HO M&E team;

Coordinates, prepares and documents annual and detailed implementation plans in collaboration with the AP Manager and HO M&E team, project staff and government stakeholders;

Prepares concept notes and on the shelf proposals that can be used as input for future project/program development;

Makes sure that annual operational plans are prepared in line with the agreed upon project proposals and compile justifications for any deviations from the plan;

Makes sure that project planning endeavors are participatory that involves all stakeholders including primary beneficiaries;

Make sure that the project is preparing the note for food resale (FRN) together with the respective woreda DRM offices and submit it to AP Manager.

Key Result # 2-Project Implementation

Play a lead role in program/project planning, implementation, monitoring and evaluation of all FH/Ethiopia projects in a specific project area he/she assigned to;

Devises efficient system to ensure timely transfer of food to project beneficiaries;

Responsible to handle the Social Accountability activities in his/her respective project;

Facilitate and coordinate program implementation on the basis of the plan;

Ensures the World-link 3 and SmartSheet system is properly applied at project level and real time data is collected by animators using mobile apparatus distributed for the purpose.

Key Result #3 – Capacity Building Activities

Identify capacity gaps of relevant partner staff in the area of project design, monitoring, evaluation and reporting fill the gaps as deemed necessary with the view of enhancing the capacity of local FH staff and partners;

Make sure that all staff internalized the donor rules, regulation, procedures and policies and work in adherence to the rules, regulations and procedures set in it;

Provides on the job training and technical backstopping to relevant partner staff and FH project staff on the technical aspect of World-Link 3.

Key Result #4 – Monitoring, Evaluation and Reporting

Based on the annual activity and budget plan, make regular field visit to check the proper implementation of all sectors and furnish monitoring reports to the project manager for timely decision making;

Make sure all the food dispatches and distribution records are well monitored and monthly Cooperative partners Distribution Reports (CPDR) prepared and submitted timely to AP manager

Compile periodic progress reports (monthly, quarterly, annual) of all sectors and submit to the AP Manager for verification;

Keep proper documentation of project proposals, periodic reports, agreements and other documents related to project design, monitoring, evaluation and reporting both in soft and hard copy;

Take the lead during GFD project PDM survey, mid-term and terminal evaluations.

Key Result #5 – Coordination and Networking

Liaise with government institutions and other like minded NGOs regarding project design, monitoring, reporting and evaluation of activities, outputs and outcomes.

Liaise with

Zone DRM and WFP Gondar PDP staff to acquire technical support and exchange information.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation, abuse, and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation, abuse, and harassment.

FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out using honest and fair methods, in alignment with the FH Heartbeat, safeguarding, and associated policies. Violations of stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

Provide adequate time for staff to participate in gender sensitivity workshops and related events.

Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

Build a better gender balance in staffing through affirmative action.

Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

Safety & Security Responsibility

Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;

Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Requirements

Job Level Specifications

ull agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

Strong Interpersonal skills,

Emotional maturity,

Cross-cultural Sensitivity,

Ability to work effectively under pressure

Experience

4 years of related experience in a relevant position, preferably in an INGOs setting.

Experience in the General Food Distribution (GFD) Program/Project and Other Emergency Response Projects (DME/MEAL.

Experience on the WFP or USAID funded GFD project is a plus

Education/Certifications

BSc/BA in Agriculture/ Rural Development, sociology, economics, statistics, or another relevant field of study. Masters and/or above is preferred.

Distinguishing Competencies

Strong computer skills and knowledge in MS Word, MS Excel, MS Access, PowerPoint, and email communication.

High level of initiative taking.

Language

Proficiency in both spoken and written English.

Ability to write reports and business correspondences in English and Local Languages

How to Apply

Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org

Candidates MUST refer the position title “Planning, Monitoring & Evaluation Coordinator” on the subject line of their email and applications

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