Federation of Kenya Employers Administrative Officers Jobs

The Federation of Kenya Employers (FKE) is the national umbrella organization for employers in Kenya and its key mandate is to promote the interests of employers.

FKE seeks to ensure that national labour and social policy provides an environment favourable to enterprise sustainability and job creation. We are seeking to engage passionate and results driven professionals to fill the following positions: Administrative Officers

Reporting to the Managers at HQ or Branch Offices, the Administrative Officers will be responsible for performing a wide range of administrative and office management activities to facilitate the efficient office operations.

Key Responsibilities

• Office Administrative management.

• Schedule and coordinate meetings & appointments internally and externally.

• Prepare meetings schedules, agenda, meeting packs and minutes in an efficient and professional manner

• Electronic and physical records management, maintaining up to date inventories & databases and facilitating retrieval of documents

• Follow-through on approvals, agreed action points and provide progress reports

• Administrative coordination of cross departmental initiatives e.g invoicing, procurement among others to ensure tasks completion.

• Receiving enquiries from members and clients via phones or digitally, screening & transferring to the relevant managers /officers for attention.

• Attending to FKE guests and clients ensuring the Federation’s image and reputation is always upheld.

• Mailing, correspondence & filing system management.

• Provide secretarial services to the assigned departments by typing, photocopying, scanning, and mailing documents.

• Draft documents, correspondences, reports, and memos as assigned.

• Provide administrative support in coordinating institutional events such as trainings, conferences, and virtual meetings.

• Mobilise and registerer members to attend institutional events such as trainings, AGMs and
conferences whether physical or virtual.

• Make travel

arrangements, book hotels and source for other service providers as may be guided.

• Conduct basic research on assigned areas and prepare summaries and reports.

• Maintain a contacts database and directory.

• Perform assigned memberships related duties.

• Prepare and provide periodical reports on assigned roles.

• Perform any other duties as required.

Qualifications and Experience

• Bachelor of Business Administration degree/ Office Management or a related discipline

• Post Graduate Diploma in Secretarial Studies will be an added advantage

• Minimum 5 years working experience in a similar role in a busy organisation

• Training and experience in HR related duties will be an added advantage

Key Skills, Competencies and Desired Attributes

• Administrative and Secretarial skills

• Digitally savvy

• Strong positive Interpersonal and relationships management skills

• Strong organizational skills and attention to detail.

• Strong oral and written communication skills.

• Records management abilities.

• A person of Integrity who is dependable and can uphold confidentiality.

• Excellent work ethics and Etiquette.

• Resilient, able to multi-task and manage diverse tasks simultaneously.

• Willingness to work in any of the FKE offices (HQ or branch offices).

How to Apply

For more information and job application details, see; Federation of Kenya Employers Administrative Officers Jobs

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