Federal Ministry of Health Financial Management Specialist TOR Jobs in Ethiopia
Federal Ministry of Health Financial Management Specialist TOR Jobs in Ethiopia
The Government of Ethiopia has received financial support from the CDC to strengthen continental and regional infectious disease detection and response systems.
FMOH and implementing selected regions has responsible for the administration of the project fund which needs considerable efforts to plan, administer, and follow-up.
The project implementation Unit at MOH is responsible for the administration of the project fund, effective on time disbursements, and procurement activities which need considerable efforts to plan, prepare TORs, evaluate-tenders, award contracts and follow-up implementations.
For the effective implementation of this project, MOH/implementer selected regions is looking for a Financial Management Specialist who will be responsible for the overall financial management of the project, ensure the maintenance of sound financial arrangements in consistent with agreements, manuals and project document throughout the life of the project.
The Financial Management Specialist will work closely with project team and MOH Finance and Procurement Directorate and regional project focal units.
The Financial Management Specialist will provide the overall supervision and guidance to the project and MOH on finance issues and she/he will be the focal person responsible for finance aspects of the project.
The scope of work broadly includes disbursements of funds to implementers regions, procurement of goods and non-consulting services, works and consultancy services,
Objective
The objective of this post is to ensure that the financial management arrangements of the projects are providing assurance that the funds of the project are used for intended purposes and that the financial management arrangements continue to be adequate.
This will contribute to the success of the project as a whole. To this end, FMOH wants to recruit Financial Management Specialist for one year with possibility of extension depending on performance.
Tasks
The Financial Management Specialist is responsible for the overall Financial Management arrangements of the projects and will ensure the maintenance of sound arrangements throughout the life of the project consistent with agreements, manuals and project document and will work closely with project team and MOH Finance department.
The Financial Management Specialist will provide the overall supervision and guidance to the project and FMOH on FM issues and she/he will be the focal person responsible for FM aspects of the project.
The Financial Management Specialist will be accountable to Finance and Procurement
Directorate and shall carry out the following activities:
Responsible for the financial management aspects of the project liaising with the system of FMOH; Supervise, follow up and provide overall guidance on the financial management aspects of the project;
Maintain adequate financial management arrangements including
budgeting,
flow of funds;
accounting policies to be followed;
accounting systems;
chart of accounts;
internal controls
reporting mechanism;
auditing arrangements;
staffing requirements aimed at producing accurate and reliable information regarding project resources;
Monitor the overall project performance from the financial management point of view including on the fund flow mechanisms of the Project
Carry out prudent accounting and reporting on the use of financial resources in compliance with the requirements of the Government of Ethiopia and the USA-CDC
Use government internal control procedures and where there are gaps, design and install internal control systems to help guide the management of project to achieve program objectives. Adhere to or follow up the adherence there of the internal control procedures,
Prepare a financial manual in accordance with the guidelines and procedures of the Government of Ethiopia and the USA-CDC to strengthening the existing FM when it is necessary.
Introduce a computerized accounting
system, develop code classifications and prepare periodic financial reports.
Develop a contract management system and follow-up on contracts signed with suppliers and consultants on payments.
Support the project in budgets and budget monitoring (Reviewing, justifying, strengthening and approving budget utilization report).
Support the project in the preparation of revised project cost estimates by project categories, components and activities.
Understand and implement CDC disbursement procedures for the Project; Follow up on disbursement issues timely with the USA-CDC;
Reconcile regularly with the USA-CDC and the project’s records; Monitor and control all disbursements to ensure effective project implementation and liquidation.
Review designated accounts and other bank accounts and ensure that Bank reconciliations on time for all accounts;
Review CDC disbursement database “client connection” for the project’s disbursement activities based on its link when it is necessary.
Prepare monthly, quarterly and annual cash flow projections and monitor effective disbursement of funds. Prepare all relevant financial reports to the government and the USA-CDC. For the government based on the requirements of government procedures. For the CDC as per the agreements signed.
The USA- CDC requires quarterly interim unaudited financial reports which have to be submitted to the CDC within 30 days end of the quarter. The expert will ensure that the acceptable quality reports are submitted to CDC on time;
Have project accounts audited- Make sure that all accounting information is made available to internal and external auditors and answer queries regarding accounting and financial records and statements; Deliver audit reports on time to CDC.
Maintain relevant documentation including Project documents like PAD, PIM, financing agreements, disbursement letter, etc; In addition, ensure availability of accounting documents like Payment Vouchers, Cash Receipt Vouchers and Journal Vouchers, Goods Receiving Vouchers, Goods/Store Issue Vouchers, and Goods Return Vouchers; Working formats like store control cards, bin cards and Fixed Assets registers, etc.
Ensure that outstanding audit issues (as per audit findings) and recommendations are well taken and the appropriate corrective actions are taken
Carry out any other tasks on financial management as may be required by the Finance and Procurement Directorate
Provide assistance as required by other projects and government regular work
Methodology
The expert will work closely with the Finance and Procurement Directorate to assist in the financial activity and improve the efficiency /quality of work in accordance to Government of the Democratic Republic of Ethiopia regulations & procedures and CDC guidelines and procedures.
Qualifications and Experience
ACCA/MA/MBA /BA degree in Accounting and Finance
At least 10 years of working experience for graduate degree holders or 8 years for post graduate degree holders, preferably with experience in the areas of internationally financed development programs or CDC guidelines and procedures.
Good knowledge of Microsoft word, Excel, IFMIS and Peachtree Accounting software.
Good Command of English speaking and writing
Familiarity with the CDC projects and ability to use the CDC’s online financial and procurement application systems is advantageous
How to Apply
Qualified applicants are invited to send their all related documents including Application Letter, CV, their Educational degrees, Work Experiences.
Applicants must choose and indicate only ONE region/duty station they are applying for.
Due to the COVID-19 Physical appearance for the application purpose is forbidden.
Note
On the subject Line, please clearly write the position you are applying e.g. “OSCE consultant/ Manager”. Your application will be automatically disqualified, if you fail to do so.
All applications must be sent to whom_ur@yahoo.com in PDF format only within 7 working days from the first date of this announcement on ethiojobs.net. "
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