Fauna & Flora International Finance Officer, Partnerships Jobs in Kenya

Fauna & Flora International Finance Officer, Partnerships Jobs in Kenya

Purpose:

This role will support facilitating financial processes and supporting timely and accurate financial reporting for the project. This will involve working closely with key project partners to support compliance with Fauna and Flora and donor financial guidelines and Fauna and Flora policies and procedures.

The role will also support the strengthening of internal systems and procedures for the lead project partner to maintain an effective implementation team that delivers impactful conservation action, on time and within budget.

Specific Duties:

Under the line management of the Finance Manager, Kenya the Finance Officer, Partnerships will have the following responsibilities:

Financial Management

Assist in financial reporting and fund audits as required for allocated projects

Checking all expenses are scanned, correct and compliant, with a particular focus on staff time and procurement as the highest risk areas

Support the maintenance of existing financial systems including but not limited to general expenses processing, travel expense claims processing and income & expenditure records

Ensure all financial processes for Fauna and Flora and partners are in line with donor requirements and Fauna and Flora policy and procedures

As delegated, support financial management in month-end procedures and help ensure a strong internal control environment

Assist in maintenance and update of the fixed assets register for allocated projects within the Fauna and Flora Kenya office

Support financial processes on Fauna and Flora internal systems such as raising Purchase Orders, uploading fund budgets and transfers

Produce monthly fund financial reports for the project funds and flag any discrepancies to the fund managers

Keep a track of Fauna and Flora timesheet charges on all allocated project funds and ensure that staff time is fully charged in time for donor financial reporting, liaising with Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for funds are up to date and being followed

Oversee the maintenance of an accurate and updated cash flow report for the projects and provide monthly updates on this to the Finance Manager, Kenya

Support cash flow management and banking by carrying out bank errands including withdrawals, deposits and bank instructions

Support the procurement and purchasing of office supplies and equipment and materials needed for project activities

Review fund records retention system and develop a financial database for the project.

Maintain an organised, well-documented and sequential filing system for invoices, payments and all other relevant financial documents for the project.

Facilitate travel for staff visiting the project or undertaking fieldwork or meetings, in terms of

cashflow availability and supplier payments.

Assist in Fauna and Flora Kenya institutional budget development.

Partner Support

Support partner capacity assessment and capacity building with regard to financial management, systems and donor guidelines by supporting the developing standard financial tools, templates, checklists and guidance for partners

Support fund audits as required by ensuring partner supporting documents are in alignment with the partner financial reports

Support partners to maintain an appropriate fixed asset register for the project

Other

Undertake international travel to project sites, if required.

Undertake any other duties commensurate with skills and experience as requested by the Finance Manager, Kenya.

Person Specification

Essential

Skills

Excellent financial management and numeracy skills, including budgeting, re-forecasting and financial reporting

Strong organisational skills, with structured and methodical approach to work

Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations

Excellent written and oral communication skills

Advanced Microsoft Office skills, including Outlook and Excel

Fluency in English and Swahili (spoken and written)

Knowledge and Experience

Essential

Minimum three years’ experience supporting grant management, compliance and the responsible management of donor funds

Proven experience providing support in financial management of high-value grants (budgets totaling in excess of 500,000 €/USD pa)

Undergraduate degree in a finance-related discipline

Desirable

CPA professional qualification

Experience of working with statutory funding

Experience working with government agencies, communities and community-based organisations, partner NGOs and for-profit entities

Experience working within a geographically dispersed team

Experience working in the environment/conservation or development field

Behavioural qualities

Essential

Excellent team player

Self-motivated and output driven, committed to producing the highest quality of work

Flexible and adaptable in uncertain and changeable work situations

Rigorous and diligent approach to work

Commitment to FFI’s Values

How to Apply

Applications should consist of the following:

Covering letter explaining why you are applying, relating your experience and skills to the role

Full CV

Contact details for two referees (who will not be approached without your permission)

Applications should be submitted electronically to kenyajobs@fauna-flora.org

Please mark your application ‘Finance Office, Partnerships’ and indicate in your covering letter where you saw the position advertised.

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