Fauna & Flora International Finance Manager Jobs in Kenya

Fauna & Flora International Finance Manager Jobs in Kenya

The Opportunity

Under the supervision of the Grants and Operations Manager, Kenya, the Finance Manager, will ensure that the financial functions of FFI in Kenya, are effective, transparent and legally appropriate to support FFI’s programme of work, in conformity with national legislation, funder requirements, FFI norms and international best practice.

This role forms the point of contact for all financial matters for FFI’s programme in Kenya and where specified, with responsibility for maintaining proper financial accounts for the office in the centralised accounting system and for the generation of financial reports for budget holders and funders as the need arises.

As Finance Manager, you will have extensive experience in financial management, preferably in a similar sized international not-for-profit organisation and a strong understanding of relevant financial statutory and regulatory frameworks.

Excellent financial management skills are essential, as is the ability to work to multiple deadlines, a meticulous attention to detail and a rigorous and diligent approach to work.

Purpose:

To ensure that the financial functions of FFI in Kenya, are effective, transparent and legally compliant to support FFI’s programme of work, in conformity with national legislation, funder requirements, Fauna & Flora procedures and international best practice. They will be responsible for maintaining complete and accurate financial accounts for the South Sudan Programme.

Responsibilities:

Financial management and processing

Support the delivery timely and accurate financial budgeting, monitoring and reporting in compliance with legislation and statutory, institutional and funder regulations

Ensure that all transactions are processed promptly and accurately onto the accounting system, using FFI and funder coding for all records and month-end outputs

Perform monthly balance sheet reconciliations, including bank reconciliations and cash count, to ensure all balances are up to date, complete and correct

Submit statutory in-country returns, accounts and ensure timely submission of expenditure by team members and processing of expenditure

Monitor procurement to ensure that it complies with internal policies and procedures and funder and donor requirements

Act as a key focal point with banks and be responsible for resolving bank related issues and keeping signatories up to date as instructed

Support country and fund managers during the planning and budgeting process in accordance with instructions issued by FFI including forecasting

Escalate any financial compliance issues to the relevant line management

Support the GOM in managing and requesting transfer of funds from the UK to ensure sufficient cash flow is available to meet the office needs at all times

Ensuring best practice is followed and strong internal controls are maintained for all financial functions of FFI Kenya

People management

Contribute to and lead the recruitment of finance staff including development of job description, recruitment process, and induction

As required, provide effective and motivational management to line reports through objective setting, continuous performance management, annual appraisal, training provision and personal development planning

Payroll

Support the accurate computation of withholding taxes and social security contribution and process payment to relevant authorities within the legal and required deadline, allowing for contingency time in case of any delays

Support the processing of relevant taxes, social contribution and ensuring any deduction are withheld and additions are accurately calculated and released on schedule

Support on updating Fauna & Flora UK on any changes to payroll or relevant information

Fund Management

Support the financial input to funding and donor proposals and resulting contracts and grant agreements (prior to approval) to ensure they include accurate budgeting, staff and overhead charging and cost recovery and are appropriate to, and comply with, FFI operating standards and implementation conditions within Kenya

Support Fund Managers with financial reporting (internal and funders) and keeping financial milestones up-to-date in the Fauna & Flora fund management software/system

In consultation with Fund Managers, raise invoices to funders when fund conditions have been met and payment is due to FFI

Support Fund Managers to ensure that the financial reports of the partners are properly prepared and submitted on

time and are adequately supported by appropriately authorised documentation.

Review the staff time charges and overhead charges that are applied to each project to ensure these are correct and in line with the projects’ grant agreement

Ensure budget holders have accurate financial information and reports to make effective decisions about their programmes/projects

Partner support

Assess partners’ financial management abilities, identifying capacity needs for successful financial management

Provide ongoing training to and monitoring of partner and other associate organisations in the management of financial procedures as required by the GOM to ensure transparency and compliance with FFI, statutory and funder requirements

Legal Compliance

Remain up to date with statutory and regulatory frameworks relevant to financial operations in Kenya, ensuring FFI’s compliance

Maintain effective working relationships with financial government agencies, engaging and consulting with them as appropriate and submitting documentation, notifications etc. as required by legislation

Act to minimise organisational risk and liability and escalate compliance issues to the GOM

Audits

Support FFI and Donor audits and liaise with external auditors for audit schedule and planning

Support the audit process (in-country and UK) and seek clarification and responses from the relevant Managers on any audit queries and/or recommendations and findings as necessary

Person Specification

Skills

Essential

Excellent financial analysis skills, with emphasis on problem solving and critical thinking

Excellent numeracy and analytical skills, applied to financial management, including variance and costing analysis

Excellent communication and interpersonal skills

Advanced skills in Excel spread sheet and finance / accounting / reporting systems

High proficiency in standard word processing and business writing

Excellent organisational, prioritisation and administrative skills, with structured and methodical approach to work

Fluency in written and oral Swahili and English

Knowledge and experience

Essential

CPA(K) or ACCA

A degree in Finance or Accounting

Extensive knowledge of accounting systems and software – Quickbooks, Sage, Sun systems

Excellent understanding of relevant financial statutory and regulatory frameworks applying in Kenya including mandatory tax payments and other requirements

At least 5 years’ experience in a Finance Management position managing a portfolio of at least $1 million.

5 years’ experience of the Charity sector and/or working in a similar sized (to FFI) international not-for-profit organisation

5 years’ experience of statutory donors’ grant management for example USAID/EU

At least 5 years management reporting experience, including budgeting and forecasting

Experience in conducting independent research of technical financial guidance and documenting findings

Experience in managing a team

Experience in providing financial coaching/training for non-financial managers

Desirable

Knowledge of Microsoft SharePoint

Experience with Access Dimensions and Focalpoint software

Behavioural qualities

Essential

A considerate team player able to work as part of a team in a dynamic environment where flexibility is essential

Capacity to work independently and be responsive to the needs of the organisation and teams in Africa

Builds positive personal and organisational relationships

Proven commitment to organisational compliance

Demonstrates rigour, diligence and meticulous attention to detail in approach to work

Commitment to the mission and values of FFI

Flexible to respond to demands of operating across different cultures and time-zones

Other

Entitlement to live and work in Kenya (without employee sponsorship)

Available to travel domestically when required

How to Apply

Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.org.

Please mark your application ‘Finance Manager, Kenya.

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