Farsight Africa Group Procurement & Administration Officer Jobs in Kenya
Farsight Africa Group Procurement & Administration Officer Jobs in Kenya
About Farsight Africa GroupFarsight Africa Group is a leading full-service Pan-African communications and research company that delivers impact solutions to companies, governments, development organizations’ and individuals across Africa.
Farsight is recruiting a procurement and administration officer with demonstrated experience in logistics/supplies operations.
Working closely with Finance and production departments, the Procurement Officer is instrumental in supporting program activities through his/her services.
Essential Job Responsibilities
Procurement
Daily coordination of Farsight Africa’s procurement activities.
Full understanding of Farsight Africa’s procurement policies and formats. Assists, as needed, in training staff on these policies.
Assist Program and operational personnel in regular procurement planning meetings.
Assists staff as needed on creating clear and understandable purchase requests and other documentation.
Collect quotations and bids from the market– as per Farsight Africa’s standards and formats.
Interact with contractors, in coordination with the Production manager.
Prepare the required documentation of supplies and transactions and completed to Farsight Africa’s standards.
Prepare status reports on deliveries for P&L and office Management and recipient of supplies.
Assist in the maintenance of thorough procurement files as outlined in the Farsight Africa’s procurement policy.
Assist the P&L management and office staff with procurement activities, as required.
Assists P&L Management with asset management.
Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Farsight Africa and to not jeopardize its mission.
Administration:
Establish and maintain appropriate filing systems for office correspondence. Receive and dispatch mail.
Organize all Country travel arrangements including bookings, accommodations, visas, and ticketing, and other logistics responsibilities as
required.
Keep and maintain accurate inventory management records, including inventory labelling and tracking in accordance with FARSIGHT AFRICA’S Country Purchase and Procurement Policies
Provide verbal and written translation support documents, contracts, meeting, statements, records, etc. as requested.
Purchase of office supplies.
Co-ordinate any other necessary administrative and office management details as delegated by the management.
Reports Directly To: Chief executive officer
Works Directly With: Finance and Production team
Knowledge and Experience
Degree in procurement and supplies is desired.
At least 3 years of experience in supply chain management.
Strong organizational skills.
Ability to interact effectively with international and national personnel.
Excellent oral and written English skills.
High computer skills on MS Office programs, especially in MS Excel.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics, policies and procedures.
Ability to multi-task and meet deadlines required
How to Apply:
Candidates can apply for the position by sending their cover letter and CV in one PDF or Microsoft Word document.
The single PDF or Word file should be emailed to jobs@farsightafrica.com with the subject line "Procurement and administration officer by 31 December, 2018.
Supplementary documents - degrees, certificates, etc. - should not be sent at this stage.
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