Farm Africa Programme Support Officer, SIDA-I Programme Jobs in Ethiopia
Farm Africa Programme Support Officer, SIDA-I Programme Jobs in Ethiopia
Purpose of the RoleThe purpose of the Programme Support Officer (PSO) is to provide overall support to G4F program manager, Project coordinators and technical staffs in the day to day program/projects implementation.
The PSO is contributing to ensuring G4F programmes and projects are delivered to the highest standard of project donor contract’s requirements, are compliant with GoE regulations, and achieve maximum possible macro and meso-level impacts as well as delivering value for money.
The PSO will work closely with the Program Manager, Senior technical staff and Project Coordinators to ensure that support functions are being delivered to a high standard and efficiently
The post holder coordinates and facilitates the delivery of support service functions to projects and ensuring that the use of these services is planned and delivered in a timely and efficient manner so that effective programme delivery can be ensured.
The post holder will have significant responsibilities in helping Programme Manager, Project Coordinators and other G4F program staff to develop annual budgets and activity plans in line with donor contracts and Farm Africa internal financial policies and procedures.
The PO will also be responsible for ensuring that donor and government progress and final reports are submitted on time, in the correct format.
He/she will assist in planning and organizing quarterly projects/programmes review meetings as well as the annual Project Progress Review (PPR).
Key Tasks and Responsibilities
Key areas of responsibilities are:
Ensure procurements are done on time for each projects as per the quarterly procurement plan and purchase request by closely working with the procurement section of the country and field offices.
Ensure that the necessary and appropriate resources are available, on time, to meet planning and budgeting requirements, including sub-contractors and consultants
Organize and facilitate trainings and events such as donor and high level field visit programs, partners meetings, quarterly/annual partners review meetings, PPR, Q reviews, and workshops.
Work with the finance team and the operational team in ensuring the preparation and submission accurate forecasting. , review BMR,
Work with the finance team and review BMR and report to the PM in budget tracking.
Support in compiling plans and reports as well as field visit reports.
Assist in drafting and reviewing ToR for new recruitments and consultancy works.
Provide hands-on support to PMs/PCs to ensure approved projects are delivered according to the contractual requirements of donors or other stakeholders.
Attend various meetings as assigned by the Program Manager.
Feed into the monitoring and evaluation process and plans to ensure these will be very effective in assessing and recording progress and results in innovative work areas
Participate in
monitoring of project implementation with team members and other partners and give heads up on a regular basis to the MEL expert
Lead the team in the preparation and submission of draft periodical activity reports.
Record minutes of meetings and report to the PM and other team members as necessary.
Liaise with other partner organizations and team members to ensure the timely submission of reports, and ensure their compliance with agreed MoUs.
Assist in project data collection and management of projects data base.
Support in other tasks of the PM in the day to day program/project implementation
Perform other duties as assigned by the Supervisor.
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job related duties as required
Job Requirements
Person Specification
Education, Qualifications & Other knowledge
Essential
BA degree or MSC in relevant discipline
Good understanding in project design, implementation, M and E and financial management
Fluent written and spoken Amharic and English
Desirable
Project management/management, Development, Economics, sociology, and related
Experience
Essential
Five years of work experience in programme management or senior technical support with donor, NGOs, or research institutions
Understand the large donor (institutional) environment well, with extensive practical experience of dealing with this
Experience of project planning ,implementation and monitoring and evaluation
Essential
Five years of work experience in programme management or senior technical support with donor, NGOs, or research institutions
Understand the large donor (institutional) environment well, with extensive practical experience of dealing with this
Experience of project planning ,implementation and monitoring and evaluation
Skills & Abilities
Essential
Has a relaxed and open working style, works well individually as well as in a team; reliable at all times; proactive and imaginative
Relationship building and management
Network management and networking
Highly literate and eloquent
Teamwork skills and the ability to work in a multi partner approach
Skills in gender based analysis and approaches
Able to multitask and works well under pressure; negotiates and meets deadlines
A commitment to excellent support internally and to partner organizations and stakeholders; has a positive attitude and always looks for solutions to problems and challenges
Excellent communicator – written and spoken
Good computer skills
Desirable
Including private sectors
Effective presentations
M&E systems
How to Apply
Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing ethrecruitment@farmafrica.org with the subject Programme Support Officer for SIDA - I programme by December 09, 2020.
Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted. Applications are especially welcomed from female applicants.
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