Farm Africa NGO Monitoring - Evaluation and Learning Coordinator Jobs in Ethiopia

Farm Africa NGO Monitoring - Evaluation and Learning Advisor Jobs in Ethiopia



Farm Africa has an ambitious strategy, aiming to become the leading European NGO specializing in agriculture, the environment and market engagement. In order to realise this we have set an organisational target to double funding by 2020.


We are looking for an experienced and passionate Development Officer, with a specialism in Individual Giving, to join our busy and dynamic fundraising team. Working closely with our Individual Giving Manager, you will be involved in the planning and delivery of all aspects of our £1m+ Individual Giving portfolio both on and offline.

The overall purpose of this role is to lead the direction and development of programme monitoring and deliver high standards of monitoring, learning and evaluation reporting on a variety of projects and programmes.

Providing analytical support, quality assurance and capacity building to our field teams to ensure Farm Africa’s monitoring, evaluation and learning systems deliver credible, useful and accessible evidence of project results, this is an exciting opportunity for an experienced MEL professional to apply proven analytical and communication skills to real world challenges.

Although initially fixed term for 2 years, there is the possibility of transition into a permanent role within the team.


Responsibilities


Accounting and Finance - managing income and expenditure processing, and maintaining accurate financial records - in particular:

  • Ensuring prompt and accurate accounting for all project income and expenditure using
    SUN templates in Excel format.
  • Ensuring that proper accounting records are maintained across at the field site
    including debtor and creditor listings and staff working advance records, carrying out
    monthly reconciliations
  • Coding and gaining authorization for all expenditure according to Farm Africa and
    where applicable, aBi procedures
  • Maintaining full, accurate and detailed hard copy records for each and every
    transaction funded by aBi for quarterly donor verification
  • Ensuring timely payment of all invoices and expenditures
  • Reviewing the quarterly transactions for NECPA and uploading them to
    QuickBooks/SUN.
  • Conducting quarterly visits to NECPA offices to carry out internal auditing on processes and documentation
  • Ensuring enough cash available for smooth implementation of the projects by
    preparing and submitting monthly cash forecasts to the Uganda Country Office.
  • Undertaking regular banking duties including checking of balances, prompt cash and
    cheque deposits, collecting bank statements periodically as may be required. And
    acting as a bank agent for Farm Africa
  • Performing monthly general ledger accounting reconciliations and analysis ensuring accuracy of ledger and month end reporting in accordance with GAAP, organisational policy and donor regulations.
  • This includes reconciliations of bank, cash, SWA, Prepayments and creditors/Inter-project accounts

    Financial reporting including:

  • Supplying accurate and complete monthly project accounts to the Country Office team.
  • Producing financial reports in line with donor reporting requirements
  • Reviewing and feeding back on monthly Budget Monitoring Reports
  • Monthly submission of detailed transaction reports to Kampala as required for monthly
    donor reporting
  • Collating and submitting all accountability on a quarterly basis to the donor for
    physical verification
  • Working with the Finance & Administration Manager (based in Kampala) to ensure that
    all donor reporting requirements are met
    Working with the NECPA finance team to ensure they are conversant with and operating within the donor financial reporting requirements
  • In particular review NECPAs monthly transaction reports and verifications and share
    with Kampala team for onward reporting

    Budgeting and budget management tasks including:

  • Assisting the Project Coordinator with preparing and checking of budgets during the
    annual planning process
  • Assisting the Project Coordinator with preparing and checking budget revisions during
    the year as required
  • Weekly upload of all FA transactions to SUN templates
  • Maintaining accurate and up to date expenditure records that allow real time monitoring of expenditure against budget for each and every budget line
  • Ensuring compliance with standards contained in the Farm Africa Finance

    Procedures Manual and aBi Finance Manual and in particular:

  • Advising the Project Coordinator, Program Manager and/or Country Director on
    relevant budgetary control measures to address any identified weakness in policy
    and/or practice.
  • Feeding back any pertinent financial
    management issues to the Finance Administrative
    Manager, Program Manager and/or Country Director
  • Ensuring all procurement is carried out in adherence to Farm Africa’s and aBi’s
    procurement policies
  • Ensuring that all expenditures are fully documented in line with aBi Financial
    Management guidelines
  • Ensuring time sheets are completed where necessary (any staff member who is not
    100% dedicated to the project)
  • Ensuring driver and vehicle log books in place, that fuel records for vehicles are
    analysed on a monthly basis, and that cars and motorcycles are comprehensively insured are being maintained and serviced according to supplier guidelines.

    Line management:

  • Assisting the Project Driver & Assistant with managing their workload in accordance
    with the requirements of the Farm Africa and NECPA delivery teams
  • Holding supervision sessions with the Driver & Assistant at least once per quarter (to discuss progress against work plans and targets and resolve any outstanding issues)
  • Ensuring all direct reports have objectives in place and their performance regularly
    appraised in line with Farm Africa’s systems and policies.

    Playing a key role in delivering the wider objectives of Farm Africa’s aBi Chillies
    project including:

  • Facilities management for Lira Office,
    Assisting with facilitating monitoring and communications visits from Donors and/or the
    wider Farm Africa team
  • Maintaining proper personnel files for the aBi chillies project team such as leave
    records, annual appraisals and general personal records
  • Undertaking any other duties as reasonably requested by the project coordinator

    Play an active role as a member of the Farm Africa Country team:

  • Contribute to the development and implementation of Farm Africa’s strategy
  • Identify and explore opportunities to grow and expand the country project pipeline, both
    in relation to the current project or related to new project opportunities
  • Work with the PM, CD and the UK Programme Funding Unit to prepare funding
    proposals where requested, ensuring that any lessons learned during implementation
    are documented and built into future project design
  • Participate in country-level or Pan-Farm Africa programme meetings with other project
    coordinators, as reasonably requested
  • These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.
  • All work responsibilities are subject to having performance goals and/or targets established.


    Requirements


  • Degree in Accounting or Finance CPA (III) Qualification
  • Minimum 3 years’ experience working in an
    accounting position
  • Working for an INGO
  • Familiarity with SUN accounting
    systems
  • Demonstrable experience of producing
    project budgets and monitoring activities
    against them
  • Experience of working on aBi-funded
    projects
  • Experience of producing content for donor
    reports
  • Experience of managing non-finance
    staff
  • Experience of managing procurement
    processes
  • Experience of maintaining HR and
    personnel records
  • Experience of managing other staff
  • Experience of managing project-level
    audits
  • Experience of facilities and/or fleet
    management
  • Experience of working with local CSOs and
    building their financial management capacity
  • Experience of establishing financial record
    keeping systems (online and offline) and
    supporting partner organisations to do the
    same.
  • Excellent Excel Skills Negotiating & managing partner relationships
  • Strong written and verbal communication
    skills, including the ability to communicate
    with people from a broad range of backgrounds
  • Experience in leading teams in
    problem solving


    How to Apply


    To apply, please submit a CV (no more than 2 pages), a Covering Letter detailing your interest and suitability for the role (no more than 2 pages) and a recent sample of written work* to recruitment@farmafrica.org by 9am on Monday 22nd July 2019.

    For more information and job application details, see; Farm Africa NGO Monitoring - Evaluation and Learning Coordinator Jobs in Ethiopia


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