Farm Africa Jobs in Kenya

Farm Africa Project Administrative Assistants Jobs in Kenya

The Project Administrative Assistant will focus on the following to support the Kenya Country office team and the smooth implementation of the KMAP:

Administration

Supervise implementation of administrative services and contracts, and verify service providers' invoices before submission to accounts for payment.

Pro-actively assist the administrative assistant in providing creative solutions to resolve logistical problems and concerns in collaboration with the various stakeholders.

Conduct routine and periodic audits to ensure the projects offices have the following and well maintained – First aid kits, security, fire extinguishers, etc. Report areas of concern

Support on HR Induction and Leave management.

To maintain comprehensive and up-to-date fleet and administrative records.

Assist the corporate services manager in filling documents.

Procurement

Responsible for procuring and securing the best quotations for purchase of all company items.

Review and update list of pre-qualified suppliers for goods and services and ensure that all suppliers have valid contracts.

Procurement of goods and non-HR services for the Hub Office and all projects in conformity with Farm Africa’s financial procedures manual and donor requirements; in liaison with the programmes and finance teams.

Preparation of procurement requests forms for the country office and verifying those from the field before processing, ensuring they comply with the Farm Africa procurement procedures.

Reviewing all bid analysis’ before processing.

Review project decision statements and quotations.

Regularly evaluate suppliers to ensure that records are maintained, timely deliveries and ensure all turnaround and timelines are met.

In consultation with the Logistics officer in Nairobi, to ensure that office supplies (equipment and stationery) are promptly requisitioned and supplied

Ensure value for money when making purchases

Assets Management

Updating the asset register for the country office and projects.

Physical verification of all assets allocated to staff and ensure that they are correctly tagged.

Maintain an accurate record of equipment borrowed by staff members for use outside the Country

Office (e.g. laptops, digital cameras, projectors).

Assist with the disposal of assets as required in accordance with Farm Africa policies.

Other Responsibilities

Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.

Undertake tasks as requested by the KMAP and Nairobi office senior team.

Education, qualifications & other knowledge

Degree in Business Administration or related
field

Professional qualification in procurement/ supply chain management preferred

Certificate of good conduct Projects Management

Experience

At least 2 years experience in administrative

Experience in administrative work and procurement

At least 2 years experience in procurement

Experience in HR is a plus but not a must

Skills & abilities

Computer literacy in MS-Office, Word, Excel,
Outlook

Speak English and Swahili.

Values

Farm Africa seeks to employ those who believe, as we do, that farmers can and will play a key role in achieving long-term rural prosperity in Africa and who seek to deliver on those beliefs by:

being experts in our field, delivering insightful/impactful evidence-based solutions

pushing boundaries, being creative with new and old solutions

acting for the long-term, building relationships and delivering long-lasting change for farmers

working flexibly, taking advantage of the most effective solutions, whether from the communities, private sector or government

sharing knowledge with others, reaching more farmers than we do alone, ensuring
effective technologies are widely accessed

For more information and job application details, see; Farm Africa Project Administrative Assistants Jobs in Kenya

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