Fairtrade Grants Accountant Jobs in Kenya
Fairtrade Africa Purpose:
To improve the socio-economic conditions of African
producers through increased access to better trading conditions
Background:
Fairtrade Africa (FTA) is the umbrella network organisation representing Fairtrade certified
producers and workers in Africa.
It has four (4) regional networks – Eastern & Central Africa; Southern Africa; Western Africa; and the Middle East and North Africa.
Established in 2005, FTA aims to effectively
represent producers and workers within the
International Fairtrade system and provide services to them that contribute to the improvement of their livelihoods.
Main purpose of job
You are responsible for the entire Partners’ Financial Management and Grant Management as well as for essential supportive tasks within the Fairtrade Africa (FTA) Finance Unit staff.
Key Performance areas
Financial Management
Post and review all expenditures and transactions in Hansaworld, according to programme and projects budgets and FTA guidelines
Ensuring that all information required for audit is availed including financial reports
Ensure Cash/Fund flow management in liaison with relevant staff
Maintain contact with FTA bankers and monitor all bank transactions to ensure that adequate balances are maintained.
Process payments and ensure that each payment/transaction complies with FTA internal financial procedures, programmes and project budgets.
Review payments, journal entries, cost allocations and other postings into accounting
system and ensure proper coding, data quality and integrity of all accounting/financial transactions
Support in design of programme/project budgets in consultation with other relevant staff and ensure budget holders are regularly updated on burn rate
Manage staff advances issuance, liquidation and ageing in line with the FTA’s policies and procedures
Analyse risk areas in internal controls and recommend mitigating measures
Grants & Partner Management
Ensure budget control by adequately checking all costs that are chargeable to grants.
Participate in grant proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants, donor requirements and FTA policy
Ensure spending is within the budget limit to control overspending within projects
Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process.
Continuously monitor budget commitments for projects and advise Line Manager on any significant occurrences
Monitor financial performance for grants and produce reports according to donor reporting requirements
Manage preparation, consolidation and distribution of timely monthly, quarterly and
annual financial statements reflecting status of projects and or programs on grant-to-date basis in accordance with Generally Accepted Accounting
Principles (GAAP) and donor requirements
Develop Partners financial reporting template and guidelines for use during reporting.
Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
Carry out periodic review of internal control environment affecting both program and support operations for potential
risk exposures; continually monitor and update the assessment of the control environment, keeping abreast of significant control aspects
Monitor compliance with grant funding requirements and provide appropriate guidance to
programme and partner staff including allowable and non-allowable costs, grant closeout,preparation of budget modifications and requests for carry over or extensions as needed
Support developing/drafting contracts for partners that are compliant to FTA donors regulations
Regularly review of partner organization’s reports and provide them with documented feedback ensuring they comply with FTA Financial Management Guidelines
Execute other tasks and responsibilities assigned by the Finance Manager
Knowledge and experience
Minimum Academic Requirement
A holder of university degree in Business Management, Commerce or any other equivalent qualification
Certified Public Accountant in Kenya and a registered member with ICPAK in good standing Other Specialist Training and technical skills
Command of Accounting Systems, in particular Hansaworld. Experience in Programme Management Information systems an added advantage
Experience in managing large donor-funded budgets and reporting to donors.
At least four years of experience in similar functions in an international non-governmental
organization
Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements.
Experience in enforcing internal financial procedures
Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements
The candidate must be accurate, thorough, and able to consistently meet deadlines.
Proficiency in English language, both written and spoken
Possess advance Excel skills
Excellent interpersonal skills with ability to interact with individuals across multi-functional
and cultural disciplines
Minimum Years of Relevant Experience
At least 3- 5 years’ experience in a similar position Communication demands and competencies
Good command of spoken and written English
Experience in report writing Location
The position is based in Nairobi
How to apply
All applicants should state how they meet essential requirements of the post and include their
email address, telephone contacts and three referees with contact details on the application form and email to recruitments@fairtradeafrica.net. By 7th September, 2018 If you have any queries, please call +254202721930 and ask to speak to a member of the HR team. Qualified applicants will be subjected to background checks as condition of employment.
For more information and job application details, see; Fairtrade Grants Accountant Jobs in Kenya
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