Fairtrade Africa Finance and Administration Director Jobs in Kenya

Fairtrade Africa Finance and Administration Director Jobs in Kenya

Fairtrade Africa (FTA) is the umbrella network organization representing Fairtrade certified producers and workers in Africa. It has four (4) regional networks – Eastern Africa; Southern Africa; West Africa; and Middle East and North Africa.

Established in 2005, FTA aims to effectively represent producers and workers within the International Fairtrade System and provide services to them that contribute to the improvement of their livelihoods.

The FTA Board directs policy and strategic development of the organization.

FTA Secretariat is located in Nairobi where the operations are in the hands of the FTA Senior Leadership Team (FTA-SLT).

About the Job

The Finance and Administration Director will be a strategic thought-partner who oversees the
Financial, IT, human resources and administrative management of FTA.

The incumbent will lead
the business and drive the company’s financial, human resource and IT strategy, planning and
performance as well as mitigate possible risks to FTA.

TEAM:

  • Senior Leadership Team
    Locations:
  • Nairobi, Kenya

    Reporting Lines:
  • Post holder reports to: Executive Director
  • Staff reporting to this post: Finance Manager, HR & Admin Manager, IT Officer

    Scale Level:
  • Director
    Budget Responsibility: Yes
    Duties & Responsibilities
  • The Finance and Administration Director will be a strategic thought-partner who oversees the Financial, IT, human resources and administrative management of FTA.
  • Ensure, at all times, the availability of financial resources necessary to meet the strategic objectives and the organization’s financial stability and sustainability.
  • This position requires the demonstrated
    ability to develop long term vision and strategic planning, provide leadership for the
    organization’s operations, and a high level of financial and operation planning including capacity building of staff.

    Specifically
  • To manage, deliver and report on FTA’s current operations programmer support through
  • network of regional support.
  • To establish a high performing operations team.
  • Lead, mentor, coach and develop the
    team
  • To work as part of FTA’s Senior Leadership Team (SLT), refining, developing and
    improving operational approaches, compliance and systems, supporting the Executive
    Director to build and deliver the most effective and sustainable development
    interventions
  • Support the ED in the consolidation of Board papers and liaison with Board Committees

    Key Responsibilities
  • Financial Management
  • Ensure good planning and budgeting at continental and regional levels
    and compliance to FTA and Donor standards and procedures.
  • Develop strategies and tools to effectively manage, oversee and report on FTA’s
    annual budgets, actuals and variance for statutory accounting as well as
    management reporting.
  • Develop and issue of budget controls and
    guidelines as per board instructions and financial policy.
  • Oversee the activities of Regional Operation Managers and ensure appropriate
    policies and practices are implemented.
  • Ensure compliance of the regional programmes, with all FTA and donors’
    policies and procedures for financial, grant and asset management.
  • Ensure that FTA meets due diligence requirements with regard to development of appropriate policies as well as enforcement of policies with all staff and members of the board of FTA
  • Manage organizational cash flow and forecasting.
  • Develop strong Internal Control Systems for FTA and ensure its implementation in all FTA’s offices across Africa.
  • Manage the organizations risk by ensuring all relevant policies and procedures are
    implemented effectively across all operations and programs
  • Drive the financial planning of the organization by analyzing its
    performance and risks.
  • Analyze the financial climate and trends to
    assist Senior Management in making current relevant decisions and
    creating strategic plans for the future.
  • Advise the Executive Director and the Board on the best investment vehicles for
    the reserve funds and excess cash flow.
  • Manage the annual audit process and internal audits for FTA ensuring that audit
    recommendations are followed through.
  • Oversee the audit of consolidated
    financial statements and completion of the audit report to be performed by an
    external Audit Company, support the ED in the implementation of recommendations from the auditor’s report.
  • Ensure agreed standards and indicators are being met across regions, monitor
    financial
    input at regional level is to organizational and donor standards,
  • Compliance check of regional financial activity to internal and external standards,
    Set and monitor regional policies, procedures of financial management,
  • Direct the day-to-day accounting operations including oversight of accounts
    payable and receivable, and maintenance of the general ledger.
  • Ensure that all of the organization’s financial practices are in line with statutory regulations and legislation.
  • Oversee the preparation of financial l reports to internal and external
    stakeholders, including donor reports and taking corrective measures in
    alignment with ED and Senior Management team.
  • Quality check of project proposals and reports (internal and external.
  • Provide procurement and logistics support to regional programmes and ensure
    effective procurement processes are adhered to.
  • Remain up-to-date on best practices in non-profit finance, business systems and
    internal control measures, and laws regarding non-profit operations.
  • ICT Management
  • Oversee the management of the IT environment (Hardware and Software)
    systems’ ensuring availability of services and fit for purpose
  • Develop IT strategy for the organization and disaster management plan
  • Give oversight on server back up and maintenance of all FTA’s equipment and
    make recommendation to the management on items that needs to be disposed
    or replaced.
  • HR & Administration
  • Ensure continental and regional level structure and human resources to deliver
    organizational strategy and plans
  • Ensure implementation of HR policies and procedures at continental and regional
    level.
  • Ensure consistency and legal compliance of country and regional staff terms and
    conditions and remuneration packages,
  • Ensure regional and country compliance to FTA’s policies and procedures
    (contextualize where necessary) for all support functions
  • Oversee human resource management activities including strategic
    workforce planning, recruitment, employee on-boarding, employee off-
    boarding, resourcing, performance management, reward and recognition, in
    line with FTA policies and procedures
  • Oversee the operational performance of human resource development
    activities and the creation of a culture that encourages strategic thinking and
    aligns to the needs of the FTA
  • Manage the administrative functions as well as facilities to ensure efficient
    and consistent operations at FTA

    Skills & Experience Required
  • A Master of Commerce, Business Administration or equivalent
  • A professional qualification in Accounting e.g. CPA (K), ACCA or equivalent
    qualification
  • Over at least 8 years professional experience in a not for profit international
    organization at a senior level with team leadership responsibilities
  • Strong operational management experience and capability (finance, people, IT,
    logistics and admin), including geographical remote management
  • Expertise in IT based accounting, budget monitoring and reporting systems
    including systems implementation.
  • Expert computer skills, including Office, with advanced proficiency in Excel.
  • Excel in computer skills (Excel, Word, Finance systems i.e.)
  • Proven experience in financial management, formulating and evaluating business plans, budgets and finance policies and procedures
  • Experience working with donors and reporting requirements. (EU, DFID, USAID,
    OXFAM, COMIC RELIEF, CECED, etc.)

    Desired:
  • Diploma/higher in Human Resource Management or equivalent
  • Working knowledge of Hansa World
  • Working knowledge of French

    Skills:
  • Excellent communication, interpersonal and influencing skills. Well-developed
    ability to motivate and persuade at high levels
  • Proven ability to lead and work effectively with others to achieve results
  • Excellent analytical and critical thinking ability
  • organization
  • Superior written and verbal communications skills

    How to Apply:
  • Details of the Job and An application form (CVs will not be accepted) can be found on the jobs and volunteering page
    of our website https://www.fairtradeafrica.net/about-us/jobs-and-volunteering/
  • Interested candidates should apply online by 3rd March 2019
  • For more information and job application details, see; Fairtrade Africa Finance and Administration Director Jobs in Kenya

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