Fairtrade Africa Finance & Administration Officer Jobs in Ghana

Fairtrade Africa Finance & Administration Officer Jobs in Ghana

About the Job

To provide finance, administrative and human resources support to the Head of Region (HoR) and the Regional Team.

Duties & Responsibilities

Finance Support

Prepare and maintain cash controls, reconciliation of bank statements, process invoices and maintain purchase order systems in accordance with the FTA financial policies.

Develop procedures and oversee controls in issuing procurement contracts and processing of all payments and cheques.

Ensure local tax laws and regulations are adhered to, by withholding, remitting and paying all taxes due and in due time

Ensure transactions are recorded and entered into the computerized accounting system in an accurate, timely and transparent manner

Prepare monthly, quarterly and yearly projects and regional financial statements

Prepare for and assist with the regional annual audits

Maintain the office petty cash and staff imprest systems

Assist with preparation and consolidation of projects and regional budgets

Accountable for monitoring the progress of projects, reporting and investigating variances in collaboration with the Finance department

Administration and Logistics Support

Maintain an up to date office asset register and coordinate office equipment maintenance and repairs to ensure equipment are in good working conditions

Ensuring timely payment of utility bills (water, electricity, internet,)

Arrange all travels (national, regional and international), transfers and accommodation bookings for the HoR and members of the Board, staff and assist during their stay.

In liaison with the programming team organize and arrange producer visits for the HoR and other visitors.

Support the region with procurement of goods and services (Air Ticket, Hotels, Visibility materials etc)

Ensure availability of meeting rooms, external venues, equipment, materials and catering arrangements for regional board and partner meetings as required

Human Resources Support

Support the HR & Administration Manager in field recruitment exercises by organizing interviews, interview folders, and sending out regret letters

Liaise with the HR and Administration Manager and the Head of Region to ensure timely renewal processes for contracts.

Coordinate the on-boarding of incoming local staff and prepare their induction programmes

Monitor, track and update the leave database in coordination with line managers.

Update and ensure staff medical, all other insurances records are up to date.

Create and maintain employee files, ensure that all records are up to-date.

Skills & Experience Required

Qualifications

Diploma in Accounting, Finance or related field

Member of a professional body such as ICAM

Experience and Knowledge

At least 1 - 3 years’ accounting experience

Knowledge of financial systems, including accounting systems and budgetary control

Sound knowledge of Malawi tax laws

Skills

Strong financial management and accounting skills

Data entry and records maintenance skills

Book keeping and accounting skills

Excellent analytical skills

Excellent written and oral communication skills

Good MS Office skills particularly MS Excel

Excellent organisational skills

Ability to work with different accounting packages

Good customer services skill

How to Apply

For more information and job application details, see; Fairtrade Africa Finance & Administration Officer Jobs in Ghana

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